Remote Legal Files Coordinator - US Practice Support

Jobgether; South Africa; Remote; ZAR 210,000 - 224,000; Full time

Benefits offered by this job

Remote work in South Africa

Paid time off

Performance bonuses

Full-time, long-term opportunity

Parental leave

Professional development and training

Dedicated team support

Values-driven collaboration

Job summary

Jobgether is assisting a partner US-based legal practice in finding a Legal Files Coordinator based in South Africa. The role is fully remote, full-time, with responsibilities spanning legal file organization, document drafting, case notes, and client communications.

You will manage deadlines, maintain client records, and prepare end-of-day progress reports while handling sensitive information with discretion.

Qualifications

• At least 1 year of experience as a legal assistant.
• Experience drafting legal documents and plans.
• Excellent written and verbal English communication.
• Familiarity with legal CRM systems and WealthCounsel is a plus.

Responsibilities

• Provide ongoing administrative support to the legal team, prioritizing tasks and ensuring progress of client matters.
• Draft legal plans, correspondence, and supporting documents with accuracy.
• Create and maintain organized client files and records.
• Maintain document checklists and proactively contact clients for missing information.
• Conduct 16–30 calls per day to follow up on documentation and appointments.
• Prepare detailed case notes and update records for continuity across matters.
• Generate end-of-day reports summarizing progress and outstanding items.
• Monitor tasks and deadlines and flag potential delays to the team.
• Handle confidential information with discretion and professionalism.
• Take ownership of multiple matters and solve administrative challenges.

Skills

Legal administrative skills

English proficiency

Telephone communication

Organizational skills

Problem solving & initiative

Remote work readiness

Tools

Legal CRM systems

Microsoft Office

WealthCounsel

Job description

Jobgether is assisting a partner US-based legal practice in finding a Legal Files Coordinator based in South Africa. The role is fully remote, full-time, with responsibilities spanning legal file organization, document drafting, case notes, and client communications.

You will manage deadlines, maintain client records, and prepare end-of-day progress reports while handling sensitive information with discretion.