Remote HR & Operations Coordinator

Virtustant; South Africa; Remote; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Full-time remote opportunity

Job summary

Virtustant, a fast-growing B2B software company, is seeking an Operations & HR Coordinator to support the growing team and day-to-day operations. This full-time role blends HR administration, vendor management, document control, and general operational support.

The ideal candidate is organized, proactive, and comfortable adopting new systems. You will work with leadership and cross-functional teams to ensure employee records, contracts, compliance docs, and internal workflows are well

Qualifications

• Approximately 2–3 years in operations, HR operations, administration, or a related field.
• Experience working in a growing or scaling company and understanding evolving operational needs.
• Experience managing administrative processes, documentation, and organized recordkeeping.
• Ability to manage multiple responsibilities with accuracy and attention to detail.
• Comfort with digital systems and learning new software independently.
• Identify inefficiencies and recommend practical improvements.
• Strong organizational and coordination skills; keep files structured and accessible.
• Availability to work hours close to UK business hours, with some overlap with NY time.

Responsibilities

• Onboard and offboard employees and contractors efficiently.
• Oversee vendor management, monitor subscriptions, renewals, or cancellations.
• Support HR operations: performance tracking, KPIs, and performance review coordination with leaders.
• Maintain employee benefits administration with HR systems and providers.
• Manage contracts and legal documents; file and organize records.
• Coordinate general administrative tasks and project management for cross-functional initiatives.
• Maintain policies, risk register, and procurement documentation.
• Coordinate compliance documentation, including audits and security materials.
• Review procedures to simplify workflows and improve efficiency.
• Maintain a clear file management system for easy retrieval.

Skills

Operations

HR operations

Administration

Documentation

Vendor management

Onboarding

Offboarding

Compliance

Cross-functional

Project coordination

Tools

Rippling

Cladara

Claude

MCPs

Procurement systems

Job description

Virtustant, a fast-growing B2B software company, is seeking an Operations & HR Coordinator to support the growing team and day-to-day operations. This full-time role blends HR administration, vendor management, document control, and general operational support.

The ideal candidate is organized, proactive, and comfortable adopting new systems. You will work with leadership and cross-functional teams to ensure employee records, contracts, compliance docs, and internal workflows are well