Remote Executive Support & Calendar Lead

Placements24; Cape Town; Hybrid; ZAR 500,000 - 800,000; Full time

Benefits offered by this job

Remote work

Home office stipend

Professional development

Job summary

Placements24 is seeking a dedicated Remote Executive Administrator to support its leadership team from anywhere in South Africa. You will manage complex calendars, coordinate travel, prepare confidential documents, and serve as the main communications hub for executives.

This role requires at least five years of senior administrative experience, mastery of Zoom/Teams and Microsoft Office, and a proactive, highly organized approach in a fully remote setting.

Qualifications

• Minimum of 5 years in executive administrative or similar support role.
• Proven remote work experience preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and optimize complex executive calendars across time zones.
• Prepare and edit confidential documents, reports, and correspondence.
• Coordinate domestic and international travel arrangements.
• Serve as primary contact for internal and external stakeholders via email, phone, and other platforms.
• Identify scheduling conflicts or logistical issues before they arise.
• Maintain and organize digital files with robust data security.
• Process expense reports and assist with budget tracking for executive operations.
• Assist with planning and coordination of virtual events and team-building activities.
• Conduct research to support executive projects and decision-making.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Tools

Zoom

Microsoft Teams

Google Workspace

Slack

Job description

Placements24 is seeking a dedicated Remote Executive Administrator to support its leadership team from anywhere in South Africa. You will manage complex calendars, coordinate travel, prepare confidential documents, and serve as the main communications hub for executives.

This role requires at least five years of senior administrative experience, mastery of Zoom/Teams and Microsoft Office, and a proactive, highly organized approach in a fully remote setting.