Remote Executive Assistant for Founder — Systems & Scheduling

Assist World; South Africa; Remote; ZAR 113,000 - 151,000; Part time

Benefits offered by this job

100% REMOTE

$50 birthdaybonus

$200 testimonialbonus

NO TRACKER. NO PROBLEM

Job summary

Assist World is seeking a highly organized Executive Assistant / Personal Assistant to manage the founder's inbox, calendar, and day-to-day admin across consulting and personal life. The role will start part-time and scale to full-time as the practice grows, with 100% remote work and international travel as needed.

You will help build CRM and sales pipelines, manage follow-ups, and draft executive emails in a professional voice.

Qualifications

• 3+ years of experience as an Executive Assistant or Personal Assistant.
• Strong Google Workspace skills (Gmail, Calendar, Drive, Sheets, Docs).
• Experience with at least one CRM and building a simple pipeline from scratch.
• Excellent written English and executive-level email writing.
• Very organised and proactive in a fast-moving startup environment.
• Calm, structured, and reliable with a busy executive.

Responsibilities

• Manage and triage a high-volume Gmail inbox and draft replies.
• Own the Google Calendar across multiple time zones including meetings and travel.
• Track to-dos and follow-ups with proactive reminders.
• Coordinate with contacts as a third party and draft responses when needed.
• Help build infrastructure for the new consulting practice: CRM, pipeline, follow-up tracking.
• Research CRM options and present best choices with pros/cons.
• Handle personal admin and chase service providers until resolved.
• Coordinate frequent international travel and itineraries.
• Support research tasks on nonprofits, clients, and investments.
• Leverage AI tools to speed up admin and automate workflows.

Skills

Email management

Calendar management

CRM experience

Professional writing

AI tools familiarity

Research & summarisation

Startup environment

Nonprofit/philanthropy exposure

Tools

Google Workspace

Affinity

HubSpot

Attio

Pipedrive

AI tools (Claude, ChatGPT)

Job description

Assist World is seeking a highly organized Executive Assistant / Personal Assistant to manage the founder's inbox, calendar, and day-to-day admin across consulting and personal life. The role will start part-time and scale to full-time as the practice grows, with 100% remote work and international travel as needed.

You will help build CRM and sales pipelines, manage follow-ups, and draft executive emails in a professional voice.