Remote Executive Assistant

Placements24; Paarl; Hybrid; ZAR 320,000 - 540,000; Full time

Benefits offered by this job

Competitive annual salary

Fully remote work arrangement

Professional development opportunities

Health, dental and vision insurance

Supportive virtual team environment

Job summary

Placements24 is seeking a highly motivated Remote Executive Assistant to support senior leadership with comprehensive administrative duties in a fully remote setup.

You will manage calendars, coordinate communications, arrange travel, and prepare briefs, while maintaining confidentiality and delivering proactive solutions.

Qualifications

• Proven experience as an Executive Assistant or similar role, preferably remote.
• Proficiency with Zoom, Slack, Teams and office software.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities with urgency.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and anticipation of executive needs.

Responsibilities

• Manage and optimize complex calendars for executives.
• Screen and prioritize communications.
• Prepare, proofread, and format documents and reports.
• Coordinate domestic and international travel.
• Prepare summaries or briefs for executive review.
• Liaise with stakeholders to ensure timely communication.

Skills

Executive support

Remote collaboration

Communication skills

Time management

Discretion

Tools

Zoom

Slack

Microsoft Teams

Office 365

Job description

About the Role

Our client is seeking a highly motivated and experienced Remote Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This fully remote position requires exceptional organizational skills, proactive problem-solving abilities, and a high degree of discretion. You will be instrumental in managing complex schedules, coordinating communications, and ensuring the efficient execution of tasks across various platforms. This role is perfect for an individual who thrives in a remote setting, demonstrates autonomy, and is committed to delivering high-quality support. You will be a key partner to executives, ensuring their time is managed effectively and their priorities are met.

Key Responsibilities

• Manage and optimize complex calendars for executives, scheduling meetings, appointments, and prioritizing commitments.
• Screen and prioritize all incoming communications, including emails, phone calls, and correspondence, responding as needed.
• Prepare, proofread, and format documents, reports, presentations, and proposals with meticulous attention to detail.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Conduct research, gather information, and prepare summaries or briefs for executive review.
• Serve as a key liaison between executives and internal/external stakeholders, ensuring professional and timely communication.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role, ideally in a remote capacity.
• Exceptional proficiency with remote collaboration tools (e.g., Zoom, Slack, Microsoft Teams) and standard office software.
• Outstanding organizational, time management, and multitasking skills with a strong sense of urgency.
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• Demonstrated ability to handle sensitive information with utmost confidentiality and discretion.
• A proactive approach to problem-solving and the ability to anticipate executive needs.

Benefits

• Competitive annual salary and potential for performance bonuses.
• Fully remote work arrangement offering unparalleled flexibility.
• Access to professional development programs and continuous learning opportunities.
• Comprehensive health, dental, and vision insurance coverage.
• A supportive virtual team environment that values initiative and collaboration.