Remote Senior Administrative Specialist

Placements24; George; Hybrid; ZAR 350,000 - 540,000; Full time

Benefits offered by this job

Fully remote

Competitive salary

Growth opportunities

Professional development

Home office support

Job summary

Placements24 is seeking a Senior Administrative Specialist for a fully remote, global team. You will provide high-level administrative support to executives, manage complex calendars, prepare critical documents, and streamline processes across departments.

Ideal candidates will have strong organizational skills, excellent communication, and experience supporting remote teams in technology or SaaS environments. This role offers remote-first flexibility and growth opportunities.

Qualifications

• Proven experience in high-level administrative support, ideally remote.
• Ability to manage multiple priorities and deadlines in a fast-paced setting.
• Excellent written and verbal communication, with professionalism and discretion.
• Strong organizational and time-management skills.
• Experience in technology or SaaS is a plus.

Responsibilities

• Provide high-level administrative support to executives in a remote setting.
• Coordinate calendars and schedule virtual meetings across time zones.
• Prepare reports, presentations, and key documents with accuracy.
• Develop efficient administrative processes to improve workflows.
• Manage travel arrangements and virtual/ occasional in-person engagements.
• Maintain digital filing systems and support onboarding for remote team members.

Skills

Executive support

Calendar management

Travel planning

Communication

Remote work experience

Organizational skills

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Job description

About the Role

Our client is a rapidly expanding technology solutions provider seeking a highly motivated and experienced Senior Administrative Specialist to join their dynamic, fully remote team. This pivotal role will be instrumental in providing comprehensive administrative support to key departments and executive personnel across the organization, regardless of their geographical location. The successful candidate will leverage their exceptional organizational skills and proactive approach to streamline operations, manage complex projects, and ensure efficient communication channels are maintained. This is an outstanding opportunity for an administrative professional who thrives in a remote-first environment and is eager to contribute to the growth and success of a forward-thinking company. The role is designed for individuals who can work independently and manage their time effectively from anywhere.

Key Responsibilities

• Provide high-level administrative support to executives and senior management in a remote setting.
• Coordinate and manage complex calendars, scheduling virtual meetings and appointments across different time zones.
• Prepare and finalize reports, presentations, and critical documents, ensuring accuracy and adherence to company standards.
• Develop and implement efficient administrative processes to improve departmental workflows.
• Serve as a liaison between different departments, facilitating clear and timely communication.
• Manage travel arrangements and logistics for virtual and, occasionally, in-person executive engagements.
• Organize and maintain digital filing systems and databases with meticulous attention to detail.
• Conduct research and prepare summaries for various projects and initiatives as directed.
• Handle sensitive and confidential information with the utmost discretion.
• Support onboarding processes for new remote team members by preparing necessary documentation and coordinating introductory meetings.

Requirements

• Proven experience as a Senior Administrative Specialist, Executive Assistant, or in a similar high-level support role, ideally in a remote capacity.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced, remote work environment.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Exceptional organizational, planning, and time management skills.
• Strong written and verbal communication abilities, with a knack for clear and concise articulation.
• High degree of professionalism, discretion, and confidentiality.
• Self-motivated and able to work independently with minimal supervision.
• Proactive problem-solving skills and a detail-oriented mindset.
• Experience in the technology or SaaS industry is a significant plus.
• A commitment to maintaining a productive remote workspace.

Benefits

• Fully remote work arrangement, offering flexibility and work-life balance.
• Competitive salary and benefits package designed for remote employees.
• Opportunity to be part of a growth-oriented technology company.
• Access to cutting-edge virtual collaboration tools and support.
• Professional development opportunities focused on remote work best practices.
• A culture that fosters innovation, autonomy, and continuous improvement.
• Support for home office setup and maintenance.