Remote AI-Driven Executive Assistant & Operations Manager

Insideoutva; South Africa; Remote; ZAR 471,000 - 566,000; Full time

Job summary

Madrid Operations Group is seeking a proactive Executive Assistant / Operations Manager to partner with the Managing Partner. You will own inbox triage, calendar management, and follow-up while building AI-driven workflows in Notion and Claude. You may join client meetings and support back-end execution as the team grows.

The role demands ownership, strategic thinking, and strong English communication, with remote work options across LATAM or South Africa.

Qualifications

• AI and systems fluency with practical application to workflows.
• Strong ownership with ability to act without close supervision.
• Strategic thinking and sound judgment in operations.
• Comfortable in client-facing situations and professional communication.
• Operational autonomy and ability to take on manager-level responsibilities.

Responsibilities

• Inbox triage and calendar management for the Managing Partner.
• Proactive outreach with contacts to advance commitments.
• Represent the firm professionally in client communications.
• Build and maintain AI-driven workflows, dashboards, and SOPs in Notion and Claude.
• Execute urgent requests within 24 hours with initiative.
• Support broader operator team and scale back-end execution for client engagements.
• Future scope: take on administrative execution for client engagements.

Tools

Notion

Claude

Email management systems

Calendar software

Job description

Madrid Operations Group is seeking a proactive Executive Assistant / Operations Manager to partner with the Managing Partner. You will own inbox triage, calendar management, and follow-up while building AI-driven workflows in Notion and Claude. You may join client meetings and support back-end execution as the team grows.

The role demands ownership, strategic thinking, and strong English communication, with remote work options across LATAM or South Africa.