Admin Assistant - 60256628876

Somewhere; South Africa; Remote; ZAR 278,000 - 334,000; Full time

Job summary

Somewhere is seeking an Administrative Assistant / Development Coordinator to support leadership in a fast-paced CRE development environment. This remote role requires proactive organization, meticulous data handling, and strong communication with U.S.-based partners.

You will manage contracts, calendars, and reporting, using AI tools and Canva to accelerate workflows while maintaining high discretion and accuracy in handling sensitive information.

Qualifications

• Near-native English fluency (written and verbal).
• Experience with administrative or executive support roles.
• Comfort working autonomously with minimal direction.
• Experience handling NDAs and sensitive financial data.

Responsibilities

• Document, file, and manage contracts with rigorous data governance and naming conventions; ensure accuracy and accessibility of files.
• Coordinate daily alignment: attend check-ins, take notes, track action items, and monitor priorities.
• Handle communications: use Teams for collaboration, reach out to brokers and stakeholders, coordinate with leaders to ensure deadlines.
• Support marketing and AI-augmented operations: use AI tools to draft communications and Canva to create marketing materials.

Skills

English fluency

Autonomy

Discretion with sensitive data

Professional communication

Tools

Google Workspace

Microsoft Office

Microsoft Teams

Canva

Job description

Administrative Assistant / Development Coordinator

Location: Remote (LATAM or South Africa Preferred)

Compensation

• Latin America: USD $1,500 to $1,900/month


• South Africa: USD $1,500 to $1,800/month

Role Type: Remote (Offshore - LATAM / South America) Schedule: Full-Time | EST (Eastern Standard Time) alignment required Reporting to: Megan (Leadership)

Overview: The Operational Force Multiplier

We are a fast-paced Commercial Real Estate (CRE) development group working with national retailers on high-stakes deals. We are looking for a sharp, proactive, and highly organized Administrative Assistant to support our leadership team.

This is not a role for a passive \"task-taker.\" We need an autonomous professional who can anticipate needs, solve problems before they elevate, and operate with minimal direction once onboarded. You will be at the center of our deal flow—handling everything from tracking critical contract dates to creating marketing materials. Because you will manage sensitive internal reports and bank statements, discretion, accuracy, and a \"Type A\" approach to organization are non-negotiable.

Core Responsibilities

I. Document, File & Contract Management

• Data Governance: Log reports as received, saving files according to strict company naming conventions to maintain a flawlessly organized digital filing system.


• Contract Coordination: Assist with contract administration by verifying dates, locating specific reports, and tracking deadlines across multiple departments.


• Audit & Accuracy: Take pride in catching date discrepancies in contracts and ensuring no file is ever \"lost\" or misfiled.
  

II. Daily Alignment & Proactive Coordination

• Note-Taking & Alignment: Attend daily check-ins to align on priorities. You are responsible for taking rigorous notes, tracking action items, and ensuring the Founder's top priorities stay on track.


• Scheduling & Reminders: Proactively manage calendar invites and follow-ups to ensure paperwork and reports are submitted by specific cutoff dates.


• Anticipating Needs: Look ahead at the calendar and project pipeline to identify what the leadership team will need before they are asked for it.
  

III. Communication & Outreach

• Technical Collaboration: Use Microsoft Teams as the primary hub for internal collaboration and real-time project updates.


• Direct Outreach: Utilize a cell phone (WhatsApp is acceptable) to handle professional calls and coordinate with brokers, retailers, and internal stakeholders.


• Internal Liaison: Act as a \"professional nudger\" to ensure everyone involved in the deal flow delivers on time.
  

IV. Marketing & AI-Augmented Operations

• AI Integration (Highly Preferred): Actively utilize AI tools (ChatGPT, Claude, etc.) to increase velocity, draft communications, and summarize complex reports.


• Creative Support: Use Canva to create high-quality \"in-house\" marketing materials and static content for distribution to brokers and retailers.
  

Who You Are

Experience & Traits

• Adaptable & Agile: You enjoy a \"no two days are the same\" environment. You are comfortable stopping one task abruptly to jump on a high-priority \"fire\" without losing your focus.


• Autonomous Operator: You find satisfaction in working on your own with little direction. You are a self-starter who looks for solutions rather than just reporting problems.


• Elite Communication: You possess near-native English fluency (written and verbal) and can communicate fluidly with a U.S.-based team and external partners.


• Highly Disciplined: You understand the weight of working with NDAs and sensitive financial data. You are reliable and consistent in a remote environment.
  

Technical Requirements

• Tech-Savvy: Proficiency in Google Workspace/Microsoft Office, Microsoft Teams, and Canva.


• Phone Ready: Must have a reliable cell phone for calling (WhatsApp is fine).


• AI-Native: You see AI as a core part of your professional toolkit to drive efficiency.
  

Requirements

• Location: Must be based in LATAM or South America (must have to work full EST hours).


• Experience: Previous experience in Administrative Assisting, Executive Assisting or Real Estate/Legal support is a major plus.


• Compliance: Must be willing to sign a strict NDA and \"under undergo\" a comprehensive Background Check.
  

Why Join Us?

This is a secure, long-term opportunity to work within the high-growth sector of U.S. Commercial Real Estate development. you will be a vital part of a team working on national-scale retail projects, with the opportunity to take on more responsibility and \"fix\" processes as you learn our specific development lifecycle.