Remote Executive Assistant to Founders | Proactive AI

West Boulder Capital; South Africa; Remote; ZAR 226,000 - 377,000; Full time

Benefits offered by this job

Remote work

Full-time, 40 hours/week

Daily video calls with partners

Job summary

West Boulder Capital, a U.S.-based holding group, is seeking an organized executive assistant to work remotely full-time with the two founding partners. You will join regular video calls to align priorities and drive initiatives across multiple portfolio companies.

The role spans calendars, inboxes, travel, payroll, vendors, and projects—from admin support to business operations—requiring proactivity, independence, and an AI-forward mindset. English fluency and discretion are essential.

Qualifications

• 2+ years as an executive assistant, ideally supporting more than one executive.
• Excellent written and spoken English, C1 or higher.
• Strong organizational skills and attention to detail.
• Proven experience with Google Workspace: Gmail, Calendar, Drive, Sheets.
• Discretion with confidential financial and personal information.
• Full-time role, online every weekday with consistent schedule.

Responsibilities

• Be the task master: maintain a single open-item list across both partners and the businesses and chase updates.
• Attend daily video calls with both partners to set priorities and report progress.
• Manage business operations across the portfolio: follow up with managers, vendors, and accountants.
• Coordinate calendars, calls with brokers, sellers, lenders, and vendors; prevent calendar conflicts.
• Triage inboxes: draft replies and file the rest for partner approval.
• Book and manage travel for both partners.
• Prepare and submit weekly payroll in Gusto for the portfolio companies.
• Compile and send weekly sales reports in Google Sheets.
• Monitor compliance deadlines and renewals; organize documents in Google Drive.
• Maintain deal trackers and support AI-enabled automation of routine work.

Skills

Proactive & independent

English proficiency (C1+)

Attention to detail

Organizational skills

Google Workspace

Remote work experience

Tools

Gusto

QuickBooks Online

Google Drive

Job description

West Boulder Capital, a U.S.-based holding group, is seeking an organized executive assistant to work remotely full-time with the two founding partners. You will join regular video calls to align priorities and drive initiatives across multiple portfolio companies.

The role spans calendars, inboxes, travel, payroll, vendors, and projects—from admin support to business operations—requiring proactivity, independence, and an AI-forward mindset. English fluency and discretion are essential.