Remote Administrative Specialist - Global Operations Support

Placements24; Bloemfontein; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Medical aid

Retirement annuity

Performance bonuses

Job summary

Placements24 is recruiting a Remote Administrative Specialist to support executives and global teams from anywhere in South Africa. You will manage calendars, travel, expenses, and virtual meetings, while maintaining digital filing systems and cross‑department communication.

The role requires strong English, exceptional organization, and comfort with tools like Slack, Teams, Zoom and Asana. A Bachelor's in Business Admin is preferred, with a competitive benefits package for a global remote setup.

Qualifications

• Experience as Administrative Assistant/Executive Assistant supporting multiple stakeholders, preferably remote.
• Excellent organizational and time-management skills for remote work.
• Proficient in MS Office and virtual collaboration tools; fluent in English.

Responsibilities

• Provide high-level administrative support to executives and global teams.
• Manage calendars, travel arrangements and expense reporting.
• Coordinate virtual meetings and distribute materials.
• Develop and maintain digital filing systems and knowledge bases.
• Facilitate cross-department communication and information flow.
• Prepare reports, presentations and other key documents.
• Support projects, track progress and meet deadlines.
• Be a point of contact for internal inquiries with prompt, accurate information.
• Leverage Slack/Teams/Zoom/Asana to boost productivity and engagement.
• Contribute to process improvements and onboard new team members.

Skills

Administrative support

Remote work

MS Office

Communication

Time management

Self-discipline

Tech-savvy

Internet connectivity

English fluency

Education

Bachelor's degree in Business Administration

Tools

Slack

Teams

Zoom

Asana

Job description

About the Role

Our client, a rapidly expanding global technology firm, is seeking a highly skilled and motivated Remote Administrative Specialist to join their dynamic Global Operations Support team. This is a fully remote position, offering the flexibility to work from anywhere within South Africa. You will be instrumental in providing comprehensive administrative support to various departments and leadership teams worldwide, ensuring operational efficiency and seamless communication across different time zones. The ideal candidate is a self-starter, exceptionally organized, proficient with modern remote collaboration tools, and possesses a strong understanding of global business practices. This role is perfect for an administrative professional seeking to leverage their expertise in a fully remote, international setting.

Key Responsibilities

Provide high-level administrative support to executives and global teams, including calendar management, travel arrangements, and expense reporting. Coordinate and manage virtual meetings, ensuring all participants can connect seamlessly and materials are distributed effectively. Develop and maintain efficient digital filing systems and knowledge management repositories. Facilitate cross-departmental communication and information flow, ensuring timely dissemination of updates and announcements. Assist with the preparation of reports, presentations, and other critical documents. Manage projects and initiatives, tracking progress, and ensuring deadlines are met. Serve as a point of contact for internal inquiries, providing prompt and accurate information. Utilize remote collaboration tools (e.g., Slack, Teams, Zoom, Asana) to enhance productivity and team engagement. Contribute to the continuous improvement of administrative processes and workflows. Onboard new team members by providing necessary administrative resources and introductions.

Requirements

Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role supporting multiple stakeholders, ideally in a remote or global environment. Exceptional organizational and time-management skills, with the ability to prioritize effectively in a remote setting. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and extensive experience with virtual collaboration platforms and tools. Excellent written and verbal communication skills, with the ability to interact professionally with a diverse, international team. High degree of self-discipline, proactivity, and problem-solving ability. Demonstrated ability to handle confidential information with discretion. Tech-savvy with a willingness to learn and adapt to new technologies. Must have a reliable internet connection and a dedicated home office space. Bachelor's degree in Business Administration or a related field is preferred. Fluent in English.

Benefits

Our client offers a highly competitive salary and a comprehensive benefits package, including medical aid, a retirement annuity, and generous performance-based bonuses. As a fully remote role, you gain the ultimate flexibility and work-life balance. The company invests heavily in employee growth, providing access to online courses, certifications, and professional development programs. You will be part of an innovative, forward-thinking global team with ample opportunities for career advancement. Our client is committed to fostering a culture of inclusivity, collaboration, and mutual respect, irrespective of location. Enjoy the benefits of working from home while contributing to a leading international company.