Registry Clerk

EdUpStairs; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs in Cape Town is seeking a Registry Clerk to support registry operations and client services. The role requires Grade 12 and solid knowledge of registry duties, data capture, and computer literacy.

You will handle mail, filing, archiving, and inquiries while ensuring accurate document handling and compliance with regulatory frameworks. The successful candidate will work in a team, demonstrate strong planning and communication skills, and provide efficient registry counter services and

Qualifications

• Grade 12 Certificate is required.
• Knowledge of registry duties and data capture.
• Computer literacy and ability to operate a computer.
• Understanding of the legislative framework governing the Public Service.

Responsibilities

• Manage operations to achieve planned outcomes.
• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence. Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Open and close files according to record classification system.
• Filing/storage, tracing and retrieval of documents and files.
• Operate office machines related to registry function.
• Process documents for archiving and disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Skills

Registry duties

Data capture

Computer literacy

Verbal communication

Written communication

Interpersonal skills

Teamwork

Planning

Organisation

Storage procedures

Legislative framework

Registry operations

Education

Grade 12 Certificate

Job description

Minimum requirements:

• Applicants must be in possession of a Grade 12 Certificate.
• Job related knowledge: Knowledge of registry duties, practices as well as the ability to capture data, and operate a computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Job related skills.
• Planning and organisation.
• Computer literacy.
• communication (verbal and written).
• Interpersonal relations.
• Ability to work within a team.

Duties

• Manage operations to achieve planned outcomes.
• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence.Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Open and close files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
• Operate office machines in relation to the registry function.
• Process documents for archiving an/disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.