Registra’s Clerk (X2 Posts)

EdUpStairs; Cape Town; On-site; ZAR 237,000 - 280,000; Full time

Job summary

Western Cape Division of The High Court: Cape Town is seeking a capable administrator to register case numbers, allocate files, and manage court records. The role involves handling queries from litigants and the public, updating service proofs, and ensuring proper filing and archiving of documents.

No prior experience is required, but a Grade 12 (NQF 4) qualification is essential; a related qualification is advantageous. Salary is level 05 and reflects public service scales in Cape Town.

Qualifications

• Grade twelve certificate or equivalent at NQF level 4.
• No experience required.
• A relevant qualification in the field is an added advantage.

Responsibilities

• Register and allocate case numbers to pleadings and court documents.
• Update files for return service, proof of service, and dispose of case records.
• Retrieve requested files and respond to queries from parties and the public.
• Record documents received and maintain orderly filing and archiving.
• Assist with case management tasks and movement sheets as required.
• Submit leave forms to HR and comply with filing policies and timekeeping.

Skills

Computer literacy

Interpersonal skills

Time management

Analytical skills

Education

Grade 12 / NQF 4

Job description

Western Cape Division of The High Court: Cape Town

Reference number 2026/158/OCJ

R237 453 - R279 708 per annum (Level 05).

Requirements

• Applicants should be in possession of Grade twelve (12) certificate or equivalent qualification at NQF level four (4) as recognised by SAQA.
• No experience required.
• A relevant qualification in the field of will serve as an added advantage.
• Knowledge and skills: Knowledge of working procedures in terms of the working environment, registry processes and practice, Knowledge
• of storage and retrieval procedures in terms of the working environment, understanding of legislative frameworks governing the Public Service,
• Knowledge of Filling system, Mail procedure manual, Promotion of access to information Act, National archives and Batho Pele Principles.
• Skilled in computer Literacy (Microsoft Office), communication, numeracy, interpersonal skills, problem solving and analysis, time management and administrative skills.

Key duties and responsibilities

• Register/ allocate case numbers to all pleadings and court documents received, ensure that the files have been served on all parties concerned, draw
• up files for the litigants/Attorney, update the file of return service/s proof services, safe-keep and dispose of case records.
• Retrieve the requested file and make the file available to the requester, attend to queries from parties and
• members of the public, record documents received, ensure systematically recording of court files and keep record of requests received from litigants.
• Attend to case management and set down notice, implement case management practices (placing request forms in the space of a file that has
• been requested, complete and file the movement sheet), render case management duties, monitor files and records as per the case Management.
• Submit leave forms to HR for compliance, maintain and keep all registers for filing and archiving, comply with the telephone prescripts and leave policies,
• prepare and sign performance agreement timeutely.

Enquiries

Technical related enquiries: N Hanekom Tel No: [phone]
HR related enquiries: Mr SD Hlongwane Tel No: [phone]

Government vacancies may require a completed Z83 form. Always follow the documents and submission instructions in the vacancy advertisement.