Regional Secretary Support- Fixed Term Contract

Motor Industry Bargaining Council; Wes-Kaap; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Motor Industry Bargaining Council in South Africa seeks a skilled administrative assistant to provide comprehensive office support in the Wes-Kaap region. You will manage calendars, handle correspondence, prepare meeting agendas and minutes, and ensure smooth daily operations.

The role requires strong communication, relationship-building, and organizational skills, with attention to detail and the ability to handle multiple tasks, coordinate boardroom bookings, and liaise with suppliers and

Qualifications

• Above average verbal and written communication and listening skills.
• Ability to build strong effective relationships.
• Must have good analytical skills with attention to detail.
• Must have good conflict handling skills.
• Strong persuasion skills.
• Report writing skills.
• Above average administration skills.
• Strong organizational and planning skill.

Responsabilités

• Diary management.
• Perform general administrative duties.
• Create, transcribe, and distribute meeting agendas and compile minutes.
• Prepare post meeting correspondence and reports.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Establish and maintain a comprehensive filing system.
• Research, price, and purchase office supplies.
• Manage supplies and stock to ensure adequate levels are kept.
• Obtains quotes and issues order notes after Managers approval.
• Receives invoices and statements and submits for approval and submit to SSC Finance for payment.
• Checks progress of payments and liaises with service providers on information/documentation required.
• Handle own correspondence.
• Oversee booking of boardrooms and arrange refreshments.
• Coordinate project-based work.

Connaissances

Verbal and written communication

Relationship building

Analytical skills

Conflict handling

Persuasion skills

Report writing

Administration skills

Organizational skills

Description du poste

• Create, transcribe, and distribute meeting agendas and compile minutes.
• Prepare post meeting correspondence and reports
• Answer phone calls and direct calls to appropriate parties or take messages.
• Establish and maintain a comprehensive filing system
• Research, price, and purchase office supplies.
• Manage supplies and stock to ensure adequate levels are kept
• Obtains quotes and issues order notes after Managers approval
• Receives invoices and statements and submits for approval and submit to SSC Finance for payment
• Checks progress of payments and liaises with service providers on information/documentation required
• Handle own correspondence
• Oversee booking of boardrooms and arrange refreshments
• Coordinate project-based work

Duties And Responsibilities

• Diary management
• Perform general administrative duties
• Create, transcribe, and distribute meeting agendas and compile minutes.
• Prepare post meeting correspondence and reports
• Answer phone calls and direct calls to appropriate parties or take messages.
• Establish and maintain a comprehensive filing system
• Research, price, and purchase office supplies.
• Manage supplies and stock to ensure adequate levels are kept
• Obtains quotes and issues order notes after Managers approval
• Receives invoices and statements and submits for approval and submit to SSC Finance for payment
• Checks progress of payments and liaises with service providers on information/documentation required
• Handle own correspondence
• Oversee booking of boardrooms and arrange refreshments
• Coordinate project-based work

Knowledge/Experience/Skills/Requirements

• Above average verbal and written communication and listening skills
• Ability to build strong effective relationships
• Must have good analytical skills with attention to detail
• Must have good conflict handling skills
• Strong persuasion skills
• Report writing skills
• Above average administration skills
• Strong organizational and planning skill