Executive Administrative Assistant

PwC South Africa; Johannesburg; On-site; ZAR 420,000 - 540,000; Full time

Job summary

PwC South Africa is seeking a proactive, highly organised professional to balance executive support with hands-on project coordination across multiple engagements. The role focuses on day-to-day operations, stakeholder communication, disciplined project administration, and reliable engagement support.

The successful candidate will manage two Partners and their teams, coordinate travel, maintain logs and governance docs, and produce status reports for project leaders.

Qualifications

• Secretarial diploma or certificate.
• Five to eight years of experience supporting multiple Directors, Partners or senior leaders and large teams in a similar environment.
• Demonstrated experience in project coordination and administration.
• Strong experience in finance-related administrative functions and reporting.
• Experience with Oracle is advantageous.

Responsibilities

• Provide comprehensive administrative and office support to two Partners and their teams.
• Manage complex and sensitive matters professionally and confidentially.
• Coordinate local and international travel logistics.
• Coordinate activities across multiple client engagements, supporting planning and delivery of milestones.
• Maintain project plans, action logs, risk registers, status reports and governance documentation.
• Produce regular project status reports and management updates.

Skills

Executive support

Project coordination

Stakeholder management

Financial reporting

Office software

Education

Secretarial diploma/certificate

Tools

Oracle

Job description

This is a dynamic, office-based role for a proactive and highly organised professional who can balance executive support with hands-on project coordination across multiple engagements.

The successful candidate will help ensure smooth day-to-day operations, effective stakeholder communication, disciplined project administration and reliable financial and engagement support. The role requires sound judgement, discretion, resilience and a continuous focus on efficient ways of working.

Key Responsibilities

Executive, Partner and Team Support:

• Provide comprehensive administrative and office support to two Partners and their respective teams.
• Manage complex and sensitive matters professionally, discreetly and confidentially.
• Anticipate requirements, take initiative and represent Partners appropriately when required or during their absence.
• Manage diaries, meeting schedules and occasional correspondence on behalf of Partners.
• Coordinate local and international travel logistics, including transport arrangements, airport shuttles, accommodation details and venue directions.
• Create a positive, collaborative working environment and support team members in a practical and responsive manner.

Project Coordination and Governance:

• Coordinate activities across multiple client engagements, supporting planning, scheduling and delivery of key milestones.
• Maintain project plans, action logs, risk registers, status reports and governance documentation.
• Track progress and proactively follow up on outstanding actions, deliverables and deadlines.
• Organise project meetings, workshops, steering committees and stakeholder engagements.
• Prepare agendas, presentation packs, minutes and action trackers under the guidance of the Project Manager or engagement leadership.
• Maintain accurate project records and ensure documentation aligns with applicable quality, risk and governance requirements.
• Produce regular project status reports and management updates for project leaders and stakeholders.

Financial and Engagement Administration:

• Support invoicing, work-in-progress (WIP) analysis, inter-territory billing, timesheets and expense administration.
• Assist with proposal and engagement administration, including project database uploads and document formatting.
• Support project onboarding, resource scheduling and access requirements for project team members.
• Assist with Risk Management administration for the V&BM team.
• Maintain accurate records and follow up on outstanding financial or engagement administration items.

Meetings, Events and Stakeholder Coordination:

• Coordinate internal staff functions, client events, conferences and seminars.
• Facilitate meeting logistics, capture clear minutes and maintain action trackers.
• Act as a key point of contact across internal and external stakeholders, communicating professionally at all levels.

Candidate Profile:

• Proactive, self-motivated and highly organised, with the ability to work independently and as part of a team.
• Able to understand tasks fully, identify the most appropriate support required and follow through reliably.
• Comfortable managing competing priorities across multiple Partners, teams and projects in a fast-paced environment.
• Resilient and adaptable, with the ability to remain efficient when facing ambiguity, changing priorities or peak workloads.
• Detail-oriented, quality-focused and committed to confidentiality and professional conduct.

Qualifications and Experience:

• Secretarial Diploma or Certificate.
• Five to eight years of experience supporting multiple Directors, Partners or senior leaders and large teams in a similar environment.
• Demonstrated experience in project coordination and administration.
• Strong experience in finance-related administrative functions and reporting.
• Experience with Oracle is advantageous.

Skills and Competencies:

• Executive and personal assistant support.
• Project coordination, planning and scheduling.
• Stakeholder management and professional communication.
• Financial administration and reporting.
• Meeting coordination, facilitation and minute-taking.
• Strong attention to detail, document quality and records management.
• Advanced proficiency in Microsoft Office, Teams, SharePoint and project collaboration tools.
• Ability to manage multiple projects, senior stakeholders and competing priorities simultaneously.

Location and Working Conditions:

• The role is based at the Midrand (Waterfall) offices and requires an office/client-site presence of four days per week to support Partners, project teams, client interactions and operational activities. Working offsite at the client may be required to fully assist the partners.
• Flexibility may be required during peak project periods or to accommodate client and business needs.
• Occasional local travel may be required for project delivery, workshops, team events and client engagements