Regional HR Administrator (YES Programme)

Saint-Gobain Africa; Cape Town; On-site; ZAR 250,000 - 320,000; Full time

Job summary

Saint-Gobain Africa in Cape Town seeks a Regional HR Administrator to provide essential HR and office support across recruitment, onboarding, engagement, and compliance. You will coordinate with clinics for pre-medicals, ensure onboarding tools reach line managers, and conduct 3‑month check-ins.

The role involves payroll queries, staff forms, and maintaining accurate HR records. You will liaise with other departments to enforce policies, update dashboards, assist in training plans, and support

Qualifications

• Minimum of 2 years’ experience in a similar HR administrative role.
• Tertiary qualifications in HR preferred.
• Strong attention to detail and excellent communication skills.
• Ability to handle confidential information discreetly.
• Team player with a proactive approach to work.

Responsibilities

• HR Administration: support recruitment, onboarding, staff engagement auths, departures, status changes, IT hardware requests, and general HR tasks.
• Coordinate pre-medicals with the clinic and share onboarding tools with managers and new employees; conduct 3-month check-ins.
• Payroll queries, eco-time changes, staff authorisation forms, and shift pattern management.
• Leave disputes logging and SLA resolution.
• Liaise between HR and other departments to ensure policy adherence.
• Maintain HR records, documents, and compliance with procedures.
• Manage HR databases, timesheets, and monthly stats (overtime, turnover, etc.).
• Maintain disciplinary records and communicate with management; send automated reminders to managers.
• Assist in HR projects and regional events; address employee inquiries promptly.
• Create regular reports and assist training plans; coordinate canteen catering and vendor signage.

Skills

HR administration

Communication skills

Attention to detail

Discretion with confidential info

Team player

Education

Tertiary qualifications in HR

Tools

Onboarding tool

Job description

• HR Administration: Provide crucial administrative support across recruitment, onboarding, initiate staff engagement auths, departure clearances, change in statuses, request IT Hardware, and general HR functions.
• Arrange with the pre-medicals with the clinic, ensure the onboarding tool is shared with the line manager and new employee, thereafter, 3 months check-ins, and complete the checklist.
• Payroll - dealing with queries, eco-time queries, staff authorisation forms, departure forms, change in status, adding/terminating on eco-time, and ensuring shift patterns.
• Leave balance disputes log and resolution SLA
• Coordination: Act as a liaison between HR and other departments, ensuring seamless communication and policy adherence.
• Documentation and Compliance: Prepare HR correspondence, maintain records, and ensure compliance with policies and procedures.
• Database Management: Maintain accurate HR records and databases, including employee files and timesheets. Monthly update the PD Pillar & update the employees' files. Monthly compiling Stats (Overtime, casual, absenteeism, HERCA, Skills matrix, turnover, recruitment).
• Maintain the disciplinary database and communicate with the management
• Automated reminders to managers (involvement, skills, overtime databases)
• Project Support: Assist in developing and implementing HR projects and initiatives, arranging all the Region Events (compile needs analysis, preparation, and liaise with the relevant stakeholders
• Address employee inquiries and escalate issues as needed to ensure timely resolution.
• Assist in managing training plans and capturing actual training done
• Liaise with the on-site canteen for catering for functions.
• Liaise with external vendors for company signage.

Why do we need you?

• HR Administration: Provide crucial administrative support across recruitment, onboarding, initiate staff engagement auths, departure clearances, change in statuses, request IT Hardware, and general HR functions.
• Arrange with the pre-medicals with the clinic, ensure the onboarding tool is shared with the line manager and new employee, thereafter, 3 months check-ins, and complete the checklist.
• Payroll - dealing with queries, eco-time queries, staff authorisation forms, departure forms, change in status, adding/terminating on eco-time, and ensuring shift patterns.
• Leave balance disputes log and resolution SLA
• Coordination: Act as a liaison between HR and other departments, ensuring seamless communication and policy adherence.
• Documentation and Compliance: Prepare HR correspondence, maintain records, and ensure compliance with policies and procedures.
• Database Management: Maintain accurate HR records and databases, including employee files and timesheets. Monthly update the PD Pillar & update the employees' files. Monthly compiling Stats (Overtime, casual, absenteeism, HERCA, Skills matrix, turnover, recruitment).
• Maintain the disciplinary database and communicate with the management
• Automated reminders to managers (involvement, skills, overtime databases)
• Project Support: Assist in developing and implementing HR projects and initiatives, arranging all the Region Events (compile needs analysis, preparation, and liaise with the relevant stakeholders
• Address employee inquiries and escalate issues as needed to ensure timely resolution.
• Create regular reports, i.e., staff turnover, absenteeism, etc.
• Assist in managing training plans and capturing actual training done
• Liaise with the on-site canteen for catering for functions.
• Liaise with external vendors for company signage.

Is this job for you?

• Tertiary qualifications in HR preferred.
• Minimum of 2 years’ experience in a similar HR administrative role.
• Strong attention to detail
• Excellent communication skills
• Ability to handle confidential information discreetly
• Team player with a proactive approach to work

To make sure nothing is forgotten

The Regional HR Administrator’s role involves providing office administrative support to the daily regional commercial and operations of the plants and HR department.

Legal Statement

“We value the importance of a diverse workforce as a cornerstone of our business success. Our primary focus in selecting the most suitable candidates for our roles is based on their skills, qualifications, and experience. We wholeheartedly embrace the principle of equal opportunity in our employment processes and are committed to eliminating any unlawful discrimination in our hiring practices”