Purchasing Administrator

Placements24; Klerksdorp; Hybrid; ZAR 83,000 - 124,000; Full time

Benefits offered by this job

Remote work

Contract role

Training resources and dedicated team

Job summary

Placements24 is seeking a detail-oriented Purchasing Administrator for a remote contract position to support procurement across operations. The role focuses on processing orders for supplies, coordinating with vendors, and maintaining accurate records from a home office.

You will work with the procurement team, ensure timely processing of documentation, and uphold company policies. The ideal candidate has at least three years in administration with purchasing or accounts payable experience,

Qualifications

• Minimum of 3 years in an administrative role with purchasing or accounts payable desirable.
• Proficiency in MS Office and familiarity with ERP or procurement software.
• Excellent organizational and remote-work communication skills.
• Ability to work independently and meet deadlines from a home office.

Responsibilities

• Process purchase requisitions and generate purchase orders.
• Maintain detailed records including invoices and supplier contracts.
• Coordinate with vendors on order details, delivery schedules, pricing.
• Verify invoices against POs and delivery confirmations.
• Track status of orders and resolve delivery or quality issues.
• Assist in sourcing suppliers and quotations.
• Archive procurement documentation for easy retrieval.
• Support Purchasing Manager remotely.
• Ensure compliance with purchasing policies.
• Respond to internal inquiries about orders and status.

Skills

Administrative experience

Remote work capability

Attention to detail

Communication skills

Education

High school diploma or equivalent

Certification in administrative or business studies

Tools

Microsoft Office

ERP software

Procurement software

Job description

About the Role

Our client, a dynamic logistics company, is seeking a detail-oriented Purchasing Administrator for a contract position, supporting their operations from a remote location. This role is essential for managing the administrative aspects of procurement, ensuring that all orders for operational supplies, equipment, and services are processed accurately and efficiently. The successful candidate will work closely with the procurement team and various departments to facilitate the purchasing process. This is an excellent opportunity for an organized and proactive individual to gain valuable experience in a fast-paced industry, contributing remotely to a vital business function. You will be responsible for maintaining comprehensive records, coordinating with vendors, and ensuring timely processing of all purchasing documentation. We are looking for a self-starter who can manage their workload effectively in a virtual environment. This role is specifically designed for remote execution, leveraging technology to bridge geographical distances.

Key Responsibilities

• Process purchase requisitions and accurately generate purchase orders using procurement software.
• Maintain detailed and organized records of all purchasing activities, including invoices, receipts, and supplier contracts.
• Coordinate with vendors to confirm order details, delivery schedules, and pricing information.
• Verify incoming invoices against purchase orders and delivery confirmations for accuracy.
• Track the status of outstanding orders and proactively resolve any delivery or quality issues.
• Assist in sourcing suppliers and obtaining quotations for various goods and services.
• Manage the filing and archiving of all procurement documentation, ensuring easy retrieval.
• Provide administrative support to the Purchasing Manager and the procurement team remotely.
• Ensure compliance with company purchasing policies and procedures in all transactions.
• Respond promptly to inquiries from internal stakeholders regarding purchase orders and delivery status.

Requirements

• High school diploma or equivalent qualification required; a certification in administrative or business studies is a plus.
• Minimum of 3 years of experience in an administrative role, with specific experience in purchasing or accounts payable being highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with ERP or procurement software.
• Excellent organizational skills and a strong attention to detail.
• Effective communication and interpersonal skills, crucial for remote interactions.
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• A proactive approach to problem-solving and a willingness to learn.
• Reliable internet connection and a suitable home office setup for remote work.
• Experience working with cross-functional teams remotely.
• Commitment to maintaining confidentiality and data integrity.

Benefits

• Competitive contract rate.
• Flexible remote work arrangement.
• Opportunity to work with a leading logistics provider.
• Gain valuable experience in procurement administration.
• Potential for contract extension based on performance.
• Access to company training resources.
• Dedicated support from the hiring team.