Purchasing Administrator

Placements24; Bloemfontein; Hybrid; ZAR 201,000 - 290,000; Full time

Benefits offered by this job

Remote work flexibility

Medical and life insurance

Paid vacation and sick leave

Ongoing training opportunities

Job summary

Placements24 is seeking a highly organized Purchasing Administrator to support the procurement team. This remote role handles order processing, vendor communication, and record-keeping to ensure smooth day-to-day operations.

You will maintain procurement data, liaise with vendors, and assist with invoices and reports. This is a great opportunity for someone with strong administrative skills to grow within purchasing while enjoying flexible remote work.

Qualifications

• Proven experience as an Administrator or in a support role.
• Excellent organizational skills and a keen eye for detail.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Effective written and verbal communication skills for clear vendor and internal correspondence.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Familiarity with procurement processes and terminology is a plus.

Responsibilities

• Process purchase requisitions and accurately generate purchase orders using the company's procurement system.
• Liaise with vendors to track orders, confirm delivery dates, and resolve any order-related discrepancies.
• Maintain up-to-date vendor files, pricing information, and contract documentation.
• Assist in reconciling invoices with purchase orders and delivery receipts.
• Provide administrative support to the purchasing team, including scheduling meetings and preparing reports.
• Ensure all purchasing documentation is filed correctly and accessible for audits.

Job description

About the Role

Our client is seeking a highly organized and efficient Purchasing Administrator to provide essential support to their procurement team, operating on a flexible remote basis. This role is crucial for ensuring the smooth day-to-day operations of the purchasing department, handling order processing, vendor communication, and record-keeping. You will play a key part in maintaining accurate procurement data and supporting the purchasing team's efforts to secure necessary supplies and services for the company. This is an excellent opportunity for an individual with strong administrative skills to grow within the purchasing field.

Key Responsibilities

• Process purchase requisitions and accurately generate purchase orders using the company's procurement system.


• Liaise with vendors to track orders, confirm delivery dates, and resolve any order-related discrepancies.


• Maintain up-to-date vendor files, pricing information, and contract documentation.


• Assist in reconciling invoices with purchase orders and delivery receipts.


• Provide administrative support to the purchasing team, including scheduling meetings and preparing reports.


• Ensure all purchasing documentation is filed correctly and accessible for audits.

Requirements

• Proven experience as an Administrator or in a support role, preferably within a purchasing or finance department.


• Excellent organizational skills and a keen eye for detail.


• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Effective written and verbal communication skills for clear vendor and internal correspondence.


• Ability to manage multiple tasks simultaneously and meet deadlines.


• Familiarity with procurement processes and terminology is a plus.

Benefits

• Competitive salary and regular performance reviews.


• Remote work flexibility, allowing for a balanced lifestyle.


• Comprehensive medical and life insurance benefits.


• Generous paid vacation and sick leave.


• Ongoing training opportunities to enhance administrative and purchasing skills.