Property Management Admin & Accounts Specialist

The Key Recruitment Group; Cape Town; On-site; ZAR 120,000 - 160,000; Full time

Job summary

The Key Recruitment Group is seeking an experienced property administration assistant to support the management of a portfolio of commercial and residential buildings in Cape Town. You will handle municipal accounts, creditors, insurance, and maintenance, ensuring accurate record-keeping and timely payments.

The role requires 3–5 years in property management, strong Excel skills, familiarity with MRI, and the ability to explain lease terms to tenants.

Qualifications

• 3–5 years' experience in property management
• Strong working knowledge of Excel/spreadsheets and data interpretation
• Basic understanding of debits and credits for creditor reconciliation
• Residential/commercial leases knowledge to explain terms to tenants

Responsibilities

• Manage municipal accounts across a portfolio of properties and reconcile balances.
• Analyze municipal accounts for accuracy and flag irregularities such as spikes in usage.
• Process recoveries of municipal costs from tenants.
• Maintain and update detailed spreadsheets for account analyses and recoveries.
• Process creditor accounts and reconcile invoices against supplier statements.
• Load payments for approval on the banking platform.
• Assist with insurance administration including claims.
• Liaise with maintenance staff to coordinate repairs and upkeep.
• Communicate with tenants on account queries and explain lease terms when required.
• Use MRI to manage day-to-day administration.
• Work one Saturday morning per month (09:00–12:30).

Skills

Excel

Data analysis

Lease terms

Debit/Credit basics

Tools

MRI

Job description

The Key Recruitment Group is seeking an experienced property administration assistant to support the management of a portfolio of commercial and residential buildings in Cape Town. You will handle municipal accounts, creditors, insurance, and maintenance, ensuring accurate record-keeping and timely payments.

The role requires 3–5 years in property management, strong Excel skills, familiarity with MRI, and the ability to explain lease terms to tenants.