Property Administrator

The Career Network SA; Wes-Kaap; On-site; ZAR 180,000 - 260,000; Full time

Job summary

The Career Network SA in Claremont, Cape Town (in office) is seeking a Property Administrator/Office Administrator to manage municipal accounts and property administration across residential, commercial and sectional title properties while supporting the Director.

You will work with City of Cape Town systems and online portal, handle billing, reconciliations and data management, and coordinate with landlords, metering providers and service providers to keep records accurate and compliant.

Qualifications

• Proven experience in property administration or property management administration.
• Experience with City of Cape Town municipal systems and online portal.
• Strong account reconciliation, data management and record-keeping.
• Excellent organisational, communication and stakeholder management skills.

Responsibilities

• Manage end-to-end municipal accounts administration across a portfolio of properties.
• Process and reconcile municipal accounts, including rates, utilities and service charges.
• Investigate discrepancies relating to tariffs, meter readings and services.
• Maintain property records and support lease administration.
• Generate reports and ensure audit-ready municipal records.

Skills

Property administration

Account reconciliation

Municipal accounts

Municipal billing

Data management

Stakeholder management

Organisational skills

Excel

Tools

Excel

Job description

Property Administrator/Office Administrator/2IC to Director

Claremont, Cape Town (in office)

We are looking for a highly organised and detail-oriented Property Administrator/Office Administrator to manage municipal accounts, property administration and municipal billing across a portfolio of residential, commercial and sectional title properties and general office admin functions while supporting the Director.

This role is ideal for someone with experience in municipal accounts administration, property administration, municipal billing, account reconciliations and resolving complex municipal queries. You will work closely with the City of Cape Town, property management companies, metering providers and internal stakeholders to ensure municipal accounts are accurate, compliant and efficiently managed.

Key Responsibilities

Municipal Accounts Administration

• Manage the end-to-end administration of municipal accounts across a portfolio of residential, commercial and sectional title properties.
• Process and reconcile municipal accounts, including municipal billing, rates, utilities, service charges and account reconciliations.
• Investigate and resolve discrepancies relating to municipal rates, tariffs, valuations, meter readings, water, electricity and other municipal services.
• Monitor outstanding municipal accounts and ensure accurate account maintenance and timely resolution of queries.
• Submit, monitor and manage municipal applications, objections, account amendments and service requests via the City of Cape Town online portal.

Property Administration

• Maintain accurate property, tenant and lease records across the property portfolio.
• Manage municipal and property-related documentation, correspondence and electronic filing systems.
• Support lease administration, property records management and general property administration activities.
• Liaise with landlords, managing agents, municipal officials, metering companies and service providers to resolve municipal and property-related matters.

Reporting & Compliance

• Capture, maintain and analyse municipal, tenant and property information using Microsoft Excel.
• Prepare reconciliations, reports and supporting documentation for management.
• Ensure municipal account records are complete, accurate and audit-ready.
• Support compliance with internal property administration procedures and municipal requirements.

Skills & Experience

• Proven experience in property administration or property management administration.
• Experience working with the City of Cape Town municipal systems and online portal.
• Excellent account reconciliation, data management and record-keeping skills.
• Excellent organisational, communication and stakeholder management skills.