Property Administrator (Residential)

Abantu Staffing Solutions; East London; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Abantu Staffing Solutions is seeking a Property Administrator to support the Residential Property Agent in a busy East London office. You will list properties, organise viewings, process tenant applications, and manage leases and landlord agreements.

The role requires Grade 12, a valid driver’s license, strong admin skills, and keen attention to detail. Experience in a similar property environment is advantageous and you will coordinate with tenants, landlords, and the Finance department.

Qualifications

• Grade 12 and valid driver’s licence.
• Strong administrative skills with high attention to detail.
• Previous experience in a similar property environment is advantageous.

Responsibilities

• Listing properties on digital platforms.
• Scheduling and attending viewings when required.
• Process Tenant Application Forms and Processes within that day.
• Perform Tenant Credit Checks and Sanctions checks within the day received.
• Compile Lease Agreements (Target one day).
• Prepare Landlords Management Agreements (Target one day).
• Conclude Lease Agreements.
• Create, saving or updating Tenant and Landlord folders on the drive.
• Load all information onto MRI/MDA using the checklist.
• Email Finance to advise of new tenants.
• Amend Renewals lists accordingly.
• Complete Commission sheet if required.
• Red Rabbit checks to confirm tenant in/out.
• Attend to Maintenance issues with Veronica (coordination).
• Liaise with Landlords and Tenants.
• Renewals management.
• Vacating procedures.
• Arrears follow up.
• Handovers / Housing Tribunal assistance to the Residential Estate Agent.
• Assist with facilitating cleaning of properties.
• Assist tenants with account questions.
• Assist Agent with block viewings.
• Follow up on emails.

Skills

Strong admin skills

Attention to detail

Education

Grade 12

Tools

MRI/MDA

Job description

Overview

An established property management company is looking for a Property Administrator to work closely with the Residential Property Agent.

Minimum Requirements

• Grade 12
• Valid Driver's License
• Strong admin skills and high attention to detail
• Previous experience in similar environment (advantageous)

Responsibilities

• Listing properties on digital platforms
• Scheduling and attending viewings when required
• Tenant Application Forms and Processes within that day
• Tenant Credit Checks and Sanctions within the day received
• Compiling Lease Agreements (Target one day)
• Compiling Landlords Management Agreements (Target one day)
• Concluding Lease Agreements
• Creating, Saving or Updating Tenant and Landlord Folders on the Drive
• Loading all information onto MRI/MDA (using checklist) -could involve loading new building
• Emailing Finance department to advise of new tenant
• Amend Renewals list accordingly
• Complete Commission sheet if required
• Red Rabbit (Used to check a tenant in or out of a property)
• Attend to Maintenance issues that arise with Veronica (communication and co-ordination)
• Liaising with both the Landlord and Tenant
• Renewals
• Vacating Procedure
• Arrears Follow Up
• Handovers / Housing TribunalAssisting the Residential Estate Agent to perform necessary administration to run the department
• Assist with facilitating cleaning properties
• Assist with tenants' requests of understanding the accounts
• Assist Agent with block viewings
• Following up on emails

Competencies

• Works well in a team
• Communicates well and efficiently
• Able to work to deadlines
• Works well under pressure and at a fast pace