Assistant to Property Manager

Status Staffing; Kuilsrivier; On-site; ZAR 201,000 - 223,000; Full time

Job summary

Status Staffing in South Africa is seeking a diligent Property Administrator to support the Property Manager with daily administrative tasks for sectional titles and HOAs. This permanent role in the Western Cape offers a basic salary of R18 000 to R20 000 plus a bonus structure.

You will manage lease documentation, maintenance coordination, financial reconciliations, tenant communications, and property reporting while keeping accurate records and ensuring compliance with relevant legislation.

Qualifications

• Matric (Grade 12) is required.
• Experience in property administration or similar admin role preferred.
• Good understanding of property management and relevant legislation.
• Valid driver’s license and own transport may be required.

Responsibilities

• Provide daily admin support to the Property Manager.
• Maintain accurate records for properties, tenants and suppliers.
• Prepare correspondence, notices, reports and property documentation.
• Assist with lease administration, renewals and amendments.
• Coordinate maintenance requests and liaise with contractors.

Skills

Property administration

Communication

MS Office

Time management

Multitasking

Education

Matric (Grade 12)

Tools

Property management systems

MS Office

Job description

A recent professional profile photo is to accompany your application

EMPLOYMENT TYPE : Permanent

SECTOR : Property

BASIC SALARY : R18 000 R20 000 + bonus structure

START DATE : A.S.A.P

REQUIREMENTS:

• Matric (Grade 12). Previous experience in property administration or a similar administrative/support role, preferably within Sectional Title and Homeowners Associations (HOAs). Basic understanding of community scheme management and relevant legislation. Experience assisting with trustee, director, AGM, and SGM meetings will be advantageous. Basic financial understanding, including budgets, levies, arrears, and financial reports. Good understanding of maintenance processes within property management. Experience with property management systems will be advantageous. Proficiency in MS Office. Excellent communication and interpersonal skills. Strong organisational and time-management abilities. Ability to manage multiple tasks and competing priorities effectively. Professional, client-focused, and solutions-driven approach. Strong computer literacy. Valid drivers license. Own reliable transport may be required.

DUTIES:

• Property Administration: Provide daily administrative support to the Property Manager. Maintain accurate property, tenant, and supplier records. Prepare correspondence, notices, reports, and other property-related documentation. Maintain organized filing systems and ensure all property documentation is up to date. Assist with lease administration, renewals, and amendments. Assist with the preparation of monthly property reports.
• Tenant & Client Liaison: Act as a point of contact for tenants and property owners. Handle tenant queries and complaints professionally and efficiently. Follow up on outstanding tenant issues. Communicate with tenants regarding maintenance, inspections, and other property-related matters. Assist the Property Manager in maintaining positive landlord/tenant relationships.
• Maintenance & Contractors: Log and coordinate maintenance requests. Liaise with contractors, suppliers, and service providers. Obtain quotations where required. Follow up on outstanding maintenance work. Ensure completed work properly documented and reported to the Property Manager. Assist with routine property inspections.
• Financial & Rental Administration: Assist with rental administration and follow up on outstanding payments. Process invoices and supplier documentation. Assist with reconciliations and financial queries. Monitor tenant accounts and elevate arrears to the Property Manager. Assist with the preparation of financial reports.
• Leasing & Property Marketing: Assist with advertising vacant properties. Respond to enquiries from prospective tenants. Arrange property viewings. Assist with tenant applications and related documentation. Assist with lease renewals and new tenant onboarding.