Property Administrator (accounts receivable)

pllp; East London; On-site; ZAR 180,000 - 260,000; Full time

Job summary

pllp is seeking a Property Administrator to manage the administration of a property portfolio, including lease administration, tenant accounts, collections, reconciliations, and cashbook processing.

Responsibilities include maintaining tenant files, processing billing and payments, ensuring accurate statements, and handling arrears with professional stakeholder engagement.

Qualifications

• Grade 12 (Matric) is required.
• Finance/Accounting qualification will be advantageous.
• 2-3 years' experience in Debtors, Accounts Receivable, or similar finance administration role.
• Experience using SAGE for invoicing, allocations, statements, age analysis, and account maintenance.
• Strong debt collection and credit control experience.
• Property portfolio administration experience (tenant billing, collections, arrears, reconciliations) advantageous.
• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations).
• Strong attention to detail, organisational skills, and ability to manage deadlines.
• Excellent communication skills with the ability to engage professionally with tenants and stakeholders.

Responsibilities

• Maintain accurate tenant files, lease records, and account information.
• Process tenant billing, invoices, receipts, adjustments, refunds, and account corrections.
• Ensure rental, recoveries, and statements are accurate and issued on time.
• Manage tenant collections, payment follow-ups, disputes, and account reconciliations.
• Maintain strong tenant relationships and resolve queries professionally.
• Monitor arrears, manage payment arrangements, and escalation overdue accounts where required.
• Process accounts payable transactions and maintain accurate vendor records.
• Perform cashbook processing and bank-to-ledger reconciliations.
• Investigate and resolve allocation errors, discrepancies, and reconciling items.

Education

Grade 12

Finance/Accounting qualification

Tools

SAGE

MDA property management system

Job description

Property Administrator Company Overview

Our client is a leading property company specialising in the development, leasing, and management of commercial and industrial real estate. They offer an opportunity to join a dynamic organisation where ethics, customer service, and teamwork drive success.

Role Overview

The Property Administrator will manage the administration of an assigned property portfolio, including lease administration, tenant accounts, collections, reconciliations, and cashbook processing.

Key Responsibilities

• Maintain accurate tenant files, lease records, and account information.


• Process tenant billing, invoices, receipts, adjustments, refunds, and account corrections.


• Ensure rental, recoveries, and statements are accurate and issued on time.


• Manage tenant collections, payment follow-ups, disputes, and account reconciliations.


• Maintain strong tenant relationships and resolve queries professionally.


• Monitor arrears, manage payment arrangements, and escalation overdue accounts where required.


• Process accounts payable transactions and maintain accurate vendor records.


• Perform cashbook processing and bank-to-ledger reconciliations.


• Investigate and resolve allocation errors, discrepancies, and reconciling items.

Requirements

• Grade 12 (Matric) required.


• Finance/Accounting qualification will be advantageous.


• 2-3 years' experience in Debtors, Accounts Receivable, or similar finance administration role.


• Experience using SAGE for invoicing, allocations, statements, age analysis, and account maintenance.


• Strong debt collection and credit control experience.


• Property portfolio administration experience (tenant billing, collections, arrears, reconciliations) advantageous.


• MDA property management system experience beneficial.


• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations).


• Strong attention to detail, organisational skills, and ability to manage deadlines.


• Excellent communication skills with the ability to engage professionally with tenants and stakeholders.