Projects Service Administrator

SFI Group; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hands-on HVAC training

Exposure to HVAC systems

Career progression into HVAC roles

Supportive team environment

Job summary

SFI Group is seeking a Projects Administrator to provide effective administrative support to our technical team, ensuring smooth project operations and achievement of departmental goals. Based in Cape Town, you will help maintain the Quality Management System, handle reporting, minutes, quotations, and purchasing, and perform general office duties while gaining hands-on exposure to HVAC systems.

The role offers hands-on training, career progression into HVAC roles, and a supportive team

Qualifications

• 1–2 years working experience in an administrative role.
• Grade 12 / Matric completed.
• Certificate or Diploma in Project Management is advantageous.

Responsibilities

• Provide administrative support to the Projects Department.
• Keep reporting and administration up to date.
• Attend departmental meetings and take minutes as required.
• Raise purchase orders and capture work orders for the technical team.
• Generate customer quotations within turnaround times.
• Contribute to maintaining the quality management system.
• Handle general office duties.

Skills

Data capture

Organisational skills

Time management

Communication skills

Education

Grade 12 / Matric

Certificate / Diploma in Project Management

Job description

As Projects Administrator, your role is to provide effective and efficient administrative support to our technical team in order to ensure smooth operations of projects and achievement of departmental and organisational goals.

All duties should be performed aligned to ensuring compliance with the Quality Management System for the area of responsibility.

WHAT YOU’LL BE DOING (KEY RESPONSIBILITIES)

Oversight and support of the following key areas:

• Assist with administrative duties for the Projects Department
• Ensure that all reporting and administration is kept up to date
• Attend departmental meetings and take minutes when required
• Perform other related duties as assigned for the purpose of ensuring the efficient, effective functioning of the work unit and successful completion which will be required from time to time
• Capturing of work orders and raising purchase orders for the technical team
• Assist with administrative duties as assigned by the technical team.
• Generating customer quotations whilst adhering to turnaround time
• Participate in maintaining the quality management system
• Order requisitions
• General office assistance.

WHAT YOU NEED TO SUCCEED

Experience:

• 1–2 yearsworking Experience in an administrative role
• Business Diploma / Qualification beneficial

Qualifications:

• Grade 12 / Matric (Mandatory)
• Certificate / Diploma in Project Management (advantageous)

SKILLS & KNOWLEDGE – WHAT SETS YOU APART

Soft Skills, Work Approach and Knowledge:

• Ability to foster a sense of team spirit within the projects team
• Strong data capturing skills.
• Excellent organisational and time management skills.
• Ability to communicate effectively both in written and verbal manner.

Other Mandatory Requirements

• Reside in Cape Town
• Meet minimum requirements above

WHAT WE ARE OFFERING…

• Competitive market salary
• Gain Hands-on training with experienced HVAC professionals.
• Exposure to a broad range of HVAC Systems and equipment
• Career progression into qualified HVAC Roles.
• Work in a supportive, team-orientated environment.