Senior Projects Administrator

Boardroom Appointments; Gqeberha; On-site; ZAR 320,000 - 450,000; Full time

Job summary

Boardroom Appointments is seeking a Senior Projects Administrator to oversee project administration, document control, and communication across teams in the Eastern Cape. The role emphasizes creating processes, templates, and schedules to facilitate successful project delivery and implementation.

You will manage progress tracking, ensure information availability, and coordinate with vendors while maintaining compliance with company policies and regulatory guidelines.

Qualifications

• Diploma in Project Administration or related field (NQF 6).
• Up to 5 years in Project Administration or similar role.
• 1-2 years supervisory experience.

Responsibilities

• Manage project administration processes and create/ consolidate procedures and work schedules to support delivery and implementation of projects.
• Provide standard templates, tools, and techniques to execute project work on time and effectively.
• Compile administration, set goals and timelines, schedule meetings, and track weekly progress.
• Handle project administration and document control with tracking mechanisms.
• Ensure information availability and adhere to standards and procedures.

Skills

Project administration

Supervisory experience

Communication

Customer service

Education

Diploma in Project Administration (NQF 6)

Job description

About the job Senior Projects Administrator

Senior Projects Administrator

Qualifications:

• Diploma in Project Administration or related fields (NQF 6)

Experience:

Minimum:

• Up to 5 years experience in Project Administration or a similar role
• 1-2 years at a Supervisory level

Project Administration:

• Executes the project administration process by creating and consolidating procedures and work schedules in accordance with standards to support the successful delivery and implementation of projects
• Creates and provides standard templates, tools, and techniques to execute project work in a timely and effective manner
• Compiles administration and documentation, sets goals and timelines, selects appropriate resources, schedules project meetings, and evaluates weekly project progress until successful implementation
• Project administration and document control (tracking mechanisms in place)
• Ensures availability of information
• Work schedules created in accordance with standards and procedures
• Tools and techniques successfully applied to ensure compliance
• Progress reports completed and available

Communication:

• Develops and executes an efficient internal communication system/open channel to ensure continuous information sharing with the management team
• Coordinates project actions as required with vendors and suppliers
• Communicates project objectives to all team members involved
• Attends, provides input, and assists with weekly project meetings at least once a week for each project
• Project objectives communicated clearly
• Minutes of meetings available and followed up for action where applicable

Compliance:

• Operates within controls and procedures to ensure the integrity of the Company
• Identifies and reports risks or areas of concern to management within own department and area of responsibility
• Ensures compliance with all relevant regulations and procedures to prevent fruitless, wasteful, and irregular expenditure
• Compliance with applicable regulations and procedures
• Risks reported to the manager
• Availability of documentation and records
• Cost and expenditure monitored waste minimized

Customer Service:

• Maintains effective working relationships with customers (internal and external) to render the highest quality of services
• Represents the Company in meetings with relevant stakeholders
• Identifies and solves problems creatively while demonstrating a high level of integrity in line with the Companys core values
• Client/Customer/Employee satisfaction index
• Compliance with applicable regulations and procedures

Staff Supervision:

• Ensures all employees have signed performance agreements
• Monitors and measures performance quarterly by conducting employee appraisals
• In collaboration with HR, identifies staff performance objectives, potential areas of development, and action plans where necessary
• Ensures ongoing training and development of employees
• Addresses employee relations matters fairly and promptly
• HR procedures adhered to
• Performance contracts in place
• Performance appraisal sessions held
• Performance objectives set and achieved
• Feedback received from employees
• Training and development plans in place
• Employee relations matters attended to

Cost and Financial Control:

• Contributes to the budget preparation process
• Promotes and communicates the effective, efficient, economical, and transparent use of financial and other resources
• Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and the Companys financial guidelines, reporting deviations to the direct manager
• Explores opportunities to control and reduce costs
• Continuously optimizes and maximizes business performance through maintaining cash flow and achieving set EBITDA targets
• Budget input provided in a timely manner
• Compliance with applicable regulations and procedures
• Cost and expenditure monitored waste minimized
• Opportunities to control and reduce costs presented and implemented