Project Administrator – Mining

Marvel Placement Consultants; South Africa; On-site; ZAR 360,000 - 520,000; Full time

Job summary

Marvel Placement Consultants is seeking an experienced Project Administration professional to support the Mine Manager and project teams on site in Balfour, Mpumalanga. The role focuses on diary management, meeting coordination and maintaining project documentation.

Ideal candidates will have at least five years in mining project administration, with strong Excel and MS Office skills, and familiarity with mining/project management systems. On-site work is required.

Qualifications

• Qualification in project/office administration or related field.
• Minimum 5 years' project administration experience in the mining industry.
• Experience supporting Mine/Project/Engineering managers or senior mining management is advantageous.
• Proven mine site or mining operation experience.
• Strong knowledge of mining project administration, reporting and document management.
• Experience with project documentation, meeting coordination, action registers and reporting.
• Proficient in Microsoft Excel and MS Office.
• Experience with mining/project management systems.
• On-site, full-time work in Balfour, Mpumalanga.
• Direct mining project administration experience required.
• General admin experience without mining exposure will not be considered.

Responsibilities

• Provide admin support to the Mine Manager, manage diary and meetings.
• Maintain project registers, trackers, schedules and records.
• Compile weekly/monthly reports and manage project documentation.
• Coordinate contractor and stakeholder communication.
• Assist with procurement, POs and expenditure tracking.
• Support compliance and site administration processes.

Skills

MS Office proficiency

Excel

Administrative support

Education

Project/Office Administration qualification

Tools

Mining/project management systems

Job description

Minimum Requirements:

• A relevant qualification in Project Administration, Business Administration, Office Administration, Project Management or a related field
• Minimum of 5 years ' Project Administration experience within the mining industry
• Previous experience providing administrative support to a Mine Manager, Mining Manager, Project Manager, Engineering Manager or senior mining management is highly advantageous
• Proven experience working on a mine site or within a mining operation
• Strong understanding of mining project administration, reporting and document management
• Experience with project documentation, meeting coordination, action registers and reporting
• Strong Microsoft Office skills, particularly Excel
• Experience working with mining/project management systems
• Must be comfortable working full-time on-site in Balfour, Mpumalanga
• Important: Candidates must have direct mining Project Administration experience
• General administration, construction administration or office administration experience without mining exposure will not be considered

Roles & Responsibilities:

Project & Mine Manager Administration

Provide comprehensive administrative support to the Mine Manager. Manage the Mine Manager's diary, meetings, appointments and site commitments. Coordinate internal and external meetings, including preparation of agendas and supporting documentation. Prepare meeting minutes, action lists and follow up on outstanding actions. Coordinate communication between the Mine Manager, project teams, contractors, consultants and other stakeholders. Maintain confidentiality of sensitive operational and commercial information.

Mining Project Administration

Provide day-to-day administrative support to mining projects and operational activities. Maintain project registers, trackers, schedules and administrative records. Assist with monitoring project milestones, deliverables and outstanding actions. Maintain accurate project documentation and ensure information is readily accessible. Assist with project reporting and compilation of management reports. Track project-related correspondence, approvals and outstanding documentation. Assist with the preparation and distribution of project documentation.

Document Control & Reporting

Maintain structured electronic and hard-copy filing systems. Ensure project and operational documents are correctly filed, version-controlled and distributed. Compile weekly and monthly reports for the Mine Manager and management team. Maintain registers for correspondence, actions, submissions, approvals and project deliverables. Assist with preparing presentations, spreadsheets and management reports. Ensure documentation is accurate, current and available for audits or management review.

Contractor & Stakeholder Coordination

Assist with contractor and supplier administration. Maintain contractor documentation and relevant project records. Coordinate meetings and communication with contractors, consultants and service providers. Follow up on outstanding documentation, submissions and actions. Assist with tracking contractor deliverables and project-related requirements.

Procurement & Financial Administration

Assist with purchase requisitions, purchase orders and procurement documentation. Maintain procurement trackers and follow up on outstanding orders. Assist with invoice and supporting-document administration. Maintain records relating to project expenditure and commitments. Assist with budget and cost-reporting administration where required.

Compliance & Site Administration

Support the Mine Manager with administrative requirements relating to mining compliance and site procedures. Maintain records required for internal and external audits. Assist with ensuring project documentation complies with company standards and procedures. Coordinate required submissions and supporting documentation. Maintain accurate records relating to site activities, meetings and project requirements.

Closing Date:

Submissions for this vacancy will close on 7 October 2026 , however, you will still have the opportunity to submit your CV for this position until 30 October 2026 .

PoPI Act:

Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that âPersonal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.â