Project Administrator

Zohorecruit; Umhlanga Rocks; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Attendance bonus

Performance-based incentives

Group Life Plan

Job summary

Zohorecruit in Umhlanga Rocks, KwaZulu-Natal, seeks a Project Administrator to support project teams with documentation and progress tracking. You will assist in invoicing, audits, and communications with stakeholders, ensuring accuracy and timely delivery of reports.

The role requires strong organizational and communication skills, the ability to work under pressure, and a proactive, self-directed approach to manage multiple projects and meet deadlines.

Qualifications

• Matric or equivalent is required.
• Business Administration or related qualifications are advantageous.
• Minimum 2 years in Project Administration/Project Management.
• Minimum 2 years in Office Management.

Responsibilities

• Provide administrative support to project teams.
• Track project progress and maintain documentation.
• Assist with invoicing, audits, and stakeholder communication.
• Validate daily paperwork and reconcile costs with invoices.
• Prepare invoicing packages and update invoices daily.
• Support accounts receivable duties including collections.
• Handle multiple projects and meet deadlines.
• Interact with vendors, contractors, and employees.
• Other duties as required.

Skills

Detail-oriented

Highly organized

Problem-solving

Self-directed

Deadline-driven

Multi-project management

Education

Matric

Business Administration or related qualifications advantageous

Job description

The Project Administratoris responsible for providing administrative support to projectteams. They assist in tracking project progress and maintainingproject documentation. They are also involved in invoicebilling, audits, and communication with stakeholders. Strongorganizational and communication skills are essential for thisrole, as well as the ability to work well under pressure andmeet deadlines.

PURPOSE OF THEROLE

• Prepares, tracks andcompiles all required field data
• Maintain job files(both hard files and electronic), update company-basedprograms.
• Provides accurate andup to date information on time sensitive material.
• Interacts withvendors, contractors, employees
• Communicate withOperations Team regarding invoicing questions, reviewsand revisions
• Validate dailypaperwork and reconcile costs with vendor invoices
• Prepare invoicebilling packages for clients, including support documents
• Update invoices dailyand communicate current value
• Audit invoices beforedistribution against customer contracts
• Assist with A/Rduties including collections
• Other duties on an adhoc basis as required.

Job Complexity:

• Invoice and creditmemo generation and delivery
• Collects all dailyreports, timesheets and sign-in-sheets, and materialtracking. Reviews and organises information.
  

Requirements

QUALIFICATIONS/EDUCATION andEXPERIENCE:

• Matric
• Business,Administration and or related qualifications are advantageous
• 2 Years of ProjectAdministration/Project management experience.
• 2 Years of OfficeManagement experience

CORE SKILLS ANDCOMPETENCIES

• Detail oriented andworks with a high degree of accuracy.
• Highly organized andadaptable.
• Intermediateproblem-solving abilities
• Must be self-directedand able to complete projects with limited supervision.
• Ability to meetdeadlines.
• Able to handlemultiple projects.
• Willing to assistothers when needed
• Ability to setand monitor goals
  
• Attendance bonus
• Performance-based Incentives
• Careerprogression and promotion opportunities
• GroupLife Plan (Life Cover, Disability Benefit and Dread Diseaseand Funeral Cover)