Project Administrator (Senior)

The Hiring House; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A recruitment agency in South Africa is seeking a candidate for an administrative role, focusing on project management and support tasks. Responsibilities include preparing project documentation and schedules, managing travel arrangements, and ensuring quality management of project documents. Ideal candidates should have a relevant tertiary qualification and at least 5 years of administrative or secretarial experience. Strong communication skills and the ability to work independently under pressure are essential.

Qualifications

• 5+ years of relevant administrative and/or secretarial experience.
• Minimum of 5 years administrative and/or secretarial experience.

Responsibilities

• Assist in providing and gathering project information for tenders, proposals, and schedules.
• Compile meeting packs, ensuring quality management of project documents.
• Responsible for travel arrangements and event planning.
• Monitor progress against timelines and objectives.
• Prepare meeting packs and take minutes.
• Manage diaries for project team.
• Schedule meetings and record minutes.
• File project documents using barcoding.
• Ensure quality management of project documents.
• Arrange travel for project staff (visa, flight, accommodation, car hire, forex).
• Track costs and cash flow: timesheets, travel claims, payments to contractors.
• Plan events (customer events, exhibitions, conferences).
• Support stakeholders with information and project administration.

Skills

Project management skills

Report & minute writing ability

Strong communication skills

Ability to work independently

Ability to work under pressure

Education

A relevant tertiary qualification

Job description

Responsibilities

• Assist in providing and gathering project information for tenders, proposal and schedules.
• Assist in the preparation of tenders, proposal and other project documentation as required.
• Assist in the production of project schedules, quantities and valuations at all planning stages of the project.
• Assist in monitoring the progress of each project against agreed timelines and objectives.
• Compile meeting packs (Agenda, previous minutes, action lists attendance register, cashflow reports and contractor documents etc.).
• Ensure optimal management of diaries for project team.
• Schedule meetings and takes minutes of meetings
• File electronic and hard copies of all project related documents using barcoding system.
• Responsible for quality management of project documents (format, logo, letterheads, design of new forms and documents).
• Responsible for travel arrangements for project sta (Visa, flight, accommodation, car hire, forex).
• Ensure financial administration procedures are being adhered to, for correct reflection of costs and cash flow against project. (Time sheets, travel claims, payments to contractors).
• Responsible for event planning (i.e. customer events, exhibition, conference).
• Assist in the management of project stakeholders through providing and gathering of information
• Project management and administration skills
• Report & minute writing ability
• Strong communication skills
• Ability to work independently and under pressure

Qualifications and Experience

• A relevant tertiary qualification
• A min of 5 years relevant administrative and/or secretarial experience

Please call us on 0100300127

NB: Should you not hear from us within 6 weeks, please consider your application unsuccessful.