Project Administrator

University of Fort Hare; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A Pretoria-based, well-established international engineering integration and manufacturing company is seeking a Project Administrator with a minimum of 5 years’ experience in administration to join the team. The role focuses on project controls, documentation, and meeting scheduling to support ongoing projects.

Key duties include coordinating site documentation, preparing reports, maintaining ISO-compliant records, and managing client document portals.

Qualifications

• Minimum 5 years project administration experience.
• Experience in an engineering environment.
• Proficient with standard office software.
• Fully bilingual Afrikaans and English.

Responsibilities

• Coordinate project documentation and weekly variance reporting.
• Coordinate activities required for projects, including procedures, scheduling and timesheets.
• Develop and manage project documentation; create hard copy and electronic files.
• Ensure ISO documentation compliance and document control.
• Document control on company systems and portals.
• Provide general administrative support and arrange meetings as needed.
• Prepare project shipping documents including invoices and packing lists.

Skills

Project admin

Engineering experience

Computer literacy

Bilingual Afrikaans/English

Education

Grade 12 / NQF4

Job description

My client, a well-established international engineering integration and manufacturing company, has an opportunity for a Project Administrator with at least 5 years' experience in administration to join their team in Pretoria

Requirements:

• Grade 12 (Matric) or NQF Level 4
• 5 years project administration experience
• Experience in an engineering environment
• Computer literate
• Fully Bilingual (Afrikaans and English)

Duties will include, but are not limited to:

• To ensure efficient project control by timeously receiving site documentation, doing weekly analysis, evaluation and reporting of variances
• To coordinate activities required for projects, including the implementation of specific procedures, people, scheduling and timesheets
• Develop, manage and control relevant documentation received from projects; create appropriate hard copy and electronic files and ensure the effective storage of information
• To ensure that all documentation is managed and controlled in order to comply with ISO Standards
• Document control on the systems utilized by the Company
• To punctually attend to general administrative duties, to support company employees in their daily functioning on an ongoing basis as well as professionally organize meetings as and when required.
• Manage client 3rd party document control portals.
• Prepare project shipping documents which includes but not limited to commercial invoice and packing lists.

In return a competitive salary is on offer