Procurement Specialist Intern

Cyberlogic; Stellenbosch; Hybrid; ZAR 89.000 - 156.000; Vollzeit

Zusammenfassung

Cyberlogic, a trusted Managed Solutions Provider with offices in South Africa, Mauritius, and the UK, is seeking a Procurement Specialist Intern. You will support vendor management, track orders and invoices, and help renew contracts, gaining hands-on experience in IT procurement processes.

You will work under supervision, learn Quotewerks and Autotask usage, and contribute to cost‑effective procurement while aligning with Cyberlogic's values and strategic goals.

Qualifikationen

• 0-1 years' working experience
• Degree/Studies focused on Information Technology
• Exposure to using AI tools and understand its use (Claude, ChatGPT, Co-Pilot)
• ITIL v4 Foundation (beneficial)

Aufgaben

• Support the procurement team in vendor management, third‑party quotations, ticket assignments, contract renewals, and supplier invoice tracking.
• Assist in tracking contract renewals for services and subscriptions (domain hosting, web services, SSL, hardware warranty, software renewals).
• Support procurement for new joiners as needed.
• Assist in the assignment of procurement‑related tickets to ensure timely resolution and efficient workflow.
• Collaborate with IT support and operations to prioritize procurement requests.
• Assist in obtaining quotes for repair services needed by First Responder Technicians.

Kenntnisse

Vendor coordination

Order tracking

Quote sourcing

Communication

Time management

Interpersonal adaptability

Planning and organizing

Ausbildung

Degree/Studies focused on Information Technology

Tools

Quotewerks

Autotask

Jobbeschreibung

Cyberlogic is a trusted Managed Solutions Provider with offices in South Africa, Mauritius, and the UK. Serving a diverse range of clients, spanning numerous industries, including the international maritime sector, Cyberlogic specialises in IT leadership, cyber security, cloud solutions, and business intelligence. For almost three decades, Cyberlogic has been committed to enabling digital transformation through delivering unquestionable value.

Our delivery focus has enabled us to build up a national and international footprint of loyal clients that rely on us to provide transparent, open guidance to improve their processes, grow their businesses, and secure their data.

Cyberlogic is part of the Hyperclear Technology group, which boasts a diverse technology offering including robotic process automation (RPA), business process management (BPM) data analytics, and decisioning technology.

Through our non-profit, R4C (Ride for a Child), we partner with Bright Start Education Foundation, an organisation empowering deserving learners from underprivileged communities, providing holistic support and guidance throughout their educational careers.

OUR VALUES:

• We challenge ourselves to be more AWESOME
• We are driven to KEEP learning and EVOLVING
• We look beyond symptoms to identify and RESOLVE ROOT CAUSES
• We hold each other accountable through CANDID and constructive FEEDBACK
• We respect and care for each other and know we will only SUCCEED if we work AS A TEAM
• We CARE deeply ABOUT the success of CYBERLOGIC
• We FINISH WHAT WE START
• We always GIVE OUR BEST even if it means putting in the hard yards
• We KEEP THINGS SIMPLE

PURPOSE OF POSITION:

As a Procurement Specialist Intern, your purpose is to embark on a valuable journey of learning and growth within our procurement department. Your role is integral to our organisation's mission of efficient and cost-effective procurement, and your contributions will play a vital part in our success. This role is an entry-level role that performs routine, standardized, well-defined tasks following standard policies and guidelines. Your work will be closely supervised and reviewed for accuracy.

KEY RESPONSIBILITIES:

• Support the procurement team in various tasks related to vendor management, third‑party quotations, ticket assignments, contract renewals, and supplier invoice tracking.
• Assist in tracking contract renewals for various services and subscriptions (e.g., domain hosting, web services, SSL certifications, hardware warranty, software renewals).
• Support the Procurement team internally with procuring for new joiners as needed.

Ticket Coordination

• Assist in the assignment of procurement‑related tickets to ensure timely resolution and efficient workflow.
• Collaborate with other teams (e.g., IT support, operations) to prioritize and address procurement‑related ticket requests.
• Assist in obtaining quotes for repair services needed by First Responder Technicians.
• Coordinate the procurement of necessary parts or services to facilitate repairs.

Order Tracking

• Assist in tracking supplier invoices and proof of deliveries (PODs) to ensure accurate financial records and timely order fulfilment.
• Track orders to ensure goods are received in a timely manner.
• Assist procurement team where required in resolving outstanding issues such as short shipments, product quality, etc.
• Assist in sourcing and obtaining quotes from third‑party vendors for IT equipment, services, software and supplies.
• Verify that quotes align with quality and budget requirements to streamline decision‑making and project execution.
• Review and compare quotes for the most cost‑effective options.
• Collaborate with senior procurement specialists to negotiate terms and conditions with vendors.
• Work closely with the procurement team and other departments to understand procurement needs and provide support.
• Participate in team meetings and contribute to the development of procurement strategies.
• Assist in coordinating with cross‑functional teams for seamless procurement processes.

Personal Development

• Demonstrate a proactive approach to personal, technical, and career development.
• Stay current with the latest technology trends, products, and solutions.
• Ensure that efforts and contributions are aligned with the organisation's OKRs to enhance goal achievement and impact.

CORE COMPETENCIES:

• Vendor Support: Assists with vendor coordination, contract renewals, and invoice tracking
• Order Tracking: Monitors orders, assists with deliveries, and resolves minor supply chain issues
• Quote Sourcing: Supports obtaining vendor quotes and basic negotiations
• Technical Skills: Beginner‑level proficiency in Quotewerks and Autotask
• Basic Supply Chain Knowledge: Understands fundamental procurement processes and industry standards
• Communication Skills: Strong ability to convey information clearly and effectively in various settings
• Technical Proficiency: Familiarity with inventory management tools and software
• Computer Skills: Ability to use Microsoft Products (Outlook, Excel, Word)
• Time Management: Prioritizes and completes tasks within deadlines
• Demonstrates a willingness to embrace opportunities, learn, grow and perform
• Planning and Organizing
• Quality Orientation
• Goal Orientation
• Growth‑Mindset
• Interpersonal Adaptability

KEY REQUIREMENTS

Required

• 0‑1 years' working experience
• Degree/Studies focused on Information Technology
• Exposure to using AI tools and understand its use (Claude, ChatGPT, Co‑Pilot)

Beneficial

• IT Service Management (ITIL v4 Foundation)

Should you work from home, it is your responsibility to ensure that you have uninterrupted internet connectivity and a ‘work‑like’ environment at your home location to deliver your best in terms of performance and productivity.