Sourcing & Procurement Management Specialist

Jobs 4 All; Gauteng; On-site; ZAR 420,000 - 640,000; Full time

Job summary

Jobs 4 All is seeking an experienced Procurement professional in Gauteng to lead sourcing, tender management and supplier relations within a structured, audit-ready environment. The role requires a strong track record in automotive procurement and full lifecycle contract governance.

You will draft RFQs/RFPs, evaluate suppliers, negotiate terms and coordinate centralized procurement projects. Head Office-based with occasional travel; SAP experience is an advantage.

Qualifications

• Matric/Grade 12 is required.
• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration or related field – essential.
• Approximately 5 years' relevant procurement experience.
• Automotive industry procurement experience is essential.
• Preference for candidates with commercial vehicle/trucking industry experience.
• Proven sourcing, tender management and supplier-management experience.
• Experience with RFQs, RFPs, supplier evaluations and commercial negotiations.
• Experience with procurement contracts and framework agreements.
• Strong knowledge of procurement governance, policies and compliance requirements.
• Experience with procurement systems or ERP platforms such as SAP.
• Professional procurement certification such as CIPS or CPSM is highly advantageous/preferred.
• Valid Code 8 driver's licence.
• Mandarin Chinese speaking ability is preferred.

Responsibilities

• Draft, issue and manage procurement documentation including RFPS, RFQs and tender documentation.
• Identify, evaluate and shortlist suitable suppliers in accordance with procurement standards and compliance requirements.
• Coordinate communication with suppliers throughout tender and sourcing processes.
• Conduct detailed comparative evaluations of supplier proposals, considering pricing, quality, service delivery and compliance.
• Lead commercial and price negotiations to achieve favourable terms and sustainable cost savings.
• Coordinate major centralized sourcing and procurement initiatives across different business units.
• Manage multiple procurement and tender processes simultaneously while ensuring deadlines are achieved.
• Assist with the drafting, review and management of procurement contracts and framework agreements.
• Coordinate contract execution, renewals and amendments between internal stakeholders and suppliers.
• Maintain accurate records of tender processes, supplier evaluations, commercial negotiations and contractual agreements.
• Monitor supplier and contract performance and identify potential risks, deviations or non-compliance.
• Ensure contracts and procurement documentation are properly maintained and readily available for audit and compliance purposes.
• Support supplier onboarding, evaluation, classification and performance-management processes.
• Develop and maintain productive working relationships with key suppliers and service providers.
• Monitor supplier performance against agreed service levels, contractual commitments and procurement requirements.
• Identify opportunities to improve supplier performance, service delivery and commercial value.
• Assist with the development and management of preferred supplier and framework agreement structures.
• Support the development, implementation and continuous improvement of procurement policies, procedures, templates and approval frameworks.
• Promote adherence to procurement policies, ethical standards and regulatory requirements.
• Ensure procurement activities follow appropriate governance and authorization procedures.
• Support procurement compliance reviews and internal control processes.
• Promote transparent, ethical and accountable procurement practices throughout the organisation.
• Maintain procurement data, KPIs, dashboards and management reports.
• Prepare procurement analyses, summaries and recommendations for management.
• Support procurement system administration and process-improvement initiatives.
• Monitor procurement activity, supplier performance and cost-saving results.
• Maintain accurate sourcing, supplier and contract records.
• Experience working with procurement or ERP systems such as SAP will be advantageous.
• Work closely with internal departments to understand operational and project procurement requirements.
• Provide sourcing and procurement guidance to business units and relevant stakeholders.
• Liaise with Finance, Legal, Audit, Compliance, Operations and other internal departments.
• Support procurement training, communication and compliance initiatives.
• Prepare procurement analyses and recommendations to assist management with commercial decision-making.
• Build professional relationships with suppliers, contractors and other external stakeholders.
• Coordinate major centralized procurement and sourcing projects.
• Consolidate procurement demand across relevant departments or business units.
• Coordinate suppliers, tender processes, commercial evaluations and award follow-ups.
• Track procurement execution and cost-saving initiatives.
• Maintain centralized procurement catalogues, supplier agreements and framework agreements.

Skills

Sourcing

Tender management

Supplier management

Contract management

Negotiation

Procurement governance

Compliance

SAP / ERP systems

Data & reporting

Stakeholder management

Education

Bachelor's Degree in Procurement

Matric / Grade 12

CIPS or CPSM certification

Tools

SAP

Job description

Key Responsibilities

Sourcing & Tender Management

• Draft, issue and manage procurement documentation including Requests for Proposals (RFPs), Requests for Quotations (RFQs) and tender documentation.
• Identify, evaluate and shortlist suitable suppliers in accordance with procurement standards and compliance requirements.
• Coordinate communication with suppliers throughout tender and sourcing processes.
• Conduct detailed comparative evaluations of supplier proposals, considering pricing, quality, service delivery and compliance.
• Lead commercial and price negotiations to achieve favourable terms and sustainable cost savings.
• Coordinate major centralized sourcing and procurement initiatives across different business units.
• Manage multiple procurement and tender processes simultaneously while ensuring deadlines are achieved.

Contract Management

• Assist with the drafting, review and management of procurement contracts and framework agreements.
• Coordinate contract execution, renewals and amendments between internal stakeholders and suppliers.
• Maintain accurate records of tender processes, supplier evaluations, commercial negotiations and contractual agreements.
• Monitor supplier and contract performance and identify potential risks, deviations or non-compliance.
• Ensure contracts and procurement documentation are properly maintained and readily available for audit and compliance purposes.

Supplier Management

• Support supplier onboarding, evaluation, classification and performance-management processes.
• Develop and maintain productive working relationships with key suppliers and service providers.
• Monitor supplier performance against agreed service levels, contractual commitments and procurement requirements.
• Identify opportunities to improve supplier performance, service delivery and commercial value.
• Assist with the development and management of preferred supplier and framework agreement structures.

Procurement Governance & Compliance

• Support the development, implementation and continuous improvement of procurement policies, procedures, templates and approval frameworks.
• Promote adherence to procurement policies, ethical standards and regulatory requirements.
• Ensure procurement activities follow appropriate governance and authorization procedures.
• Support procurement compliance reviews and internal control processes.
• Promote transparent, ethical and accountable procurement practices throughout the organisation.

Procurement Systems, Data & Reporting

• Maintain procurement data, KPIs, dashboards and management reports.
• Prepare procurement analyses, summaries and recommendations for management.
• Support procurement system administration and process-improvement initiatives.
• Monitor procurement activity, supplier performance and cost-saving results.
• Maintain accurate sourcing, supplier and contract records.
• Experience working with procurement or ERP systems such as SAP will be advantageous.

Stakeholder Management

• Work closely with internal departments to understand operational and project procurement requirements.
• Provide sourcing and procurement guidance to business units and relevant stakeholders.
• Liaise with Finance, Legal, Audit, Compliance, Operations and other internal departments.
• Support procurement training, communication and compliance initiatives.
• Prepare procurement analyses and recommendations to assist management with commercial decision-making.
• Build professional relationships with suppliers, contractors and other external stakeholders.

Centralized Procurement

• Coordinate major centralized procurement and sourcing projects.
• Consolidate procurement demand across relevant departments or business units.
• Coordinate suppliers, tender processes, commercial evaluations and award follow-ups.
• Track procurement execution and cost-saving initiatives.
• Maintain centralized procurement catalogues, supplier agreements and framework agreements.

Minimum Requirements

• Matric / Grade 12.
• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration or a related field – essential.
• Approximately 5 years' relevant procurement experience.
• Automotive industry procurement experience is essential.
• Preference will be given to candidates with commercial vehicle / trucking industry experience.
• Proven sourcing, tender management and supplier-management experience.
• Experience managing RFQs, RFPs, supplier evaluations and commercial negotiations.
• Experience with procurement contracts and framework agreements.
• Strong knowledge of procurement governance, policies and compliance requirements.
• Experience working with procurement systems or ERP platforms such as SAP.
• Professional procurement certification such as CIPS or CPSM is highly advantageous/preferred.
• Valid Code 8 driver's licence
• Mandarin Chinese speaking ability is preferred.

Skills & Competencies

• Strong sourcing and strategic procurement capability.
• Excellent negotiation and commercial-analysis skills.
• Strong analytical ability and attention to detail.
• Excellent written and verbal communication skills.
• Strong stakeholder and supplier relationship-management abilities.
• Ability to independently manage end-to-end tender processes.
• Strong contract and supplier-management capability.
• Sound understanding of procurement governance and compliance.
• Excellent organisational and time-management skills.
• Ability to manage multiple tenders and procurement projects simultaneously.
• Strong problem-solving and decision-making ability.
• Professional business communication and documentation skills.
• High levels of integrity and commitment to transparent procurement practices.
• Ability to work effectively under pressure and meet strict deadlines.

Key Performance Areas

Success in this position will be measured against areas including:

• Timely and compliant completion of tenders and sourcing processes.
• Cost savings achieved through supplier negotiations and strategic sourcing.
• Supplier performance and service delivery.
• Accuracy and completeness of procurement and contract records.
• Compliance with procurement policies and procedures.
• Quality and timeliness of procurement reporting.
• Successful execution of centralized procurement initiatives.
• Internal stakeholder satisfaction.

Working Conditions

• Head Office-based position.
• Occasional travel may be required for supplier meetings, site visits or procurement-related activities.
• The successful candidate must be comfortable managing multiple procurement projects and deadlines simultaneously.

Please note: Applications from candidates without relevant automotive industry procurement experience will not be prioritised. Candidates with truck / commercial vehicle industry exposure will receive preference.