Procurement and Inter-Branch Stock Coordinator - Roodekop, Germiston

Objective Personnel; Germiston; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Objective Personnel is seeking a procurement specialist in Germiston to manage factory purchasing, stock transfers and inter-branch orders. You will obtain quotes, place POs and coordinate stock replenishment to meet production needs.

Responsibilities include following up on orders, resolving discrepancies, maintaining records and communicating shortages to branches and management. Strong Excel skills and SYSPRO experience are essential.

Qualifications

• Matric / Senior Certificate is required.
• A qualification in procurement, logistics or supply chain management is required.
• Two years’ experience in purchasing, stock control or similar role is expected.
• Experience using SYSPRO and ERP/inventory systems.
• Advanced Microsoft Excel skills and working knowledge of Outlook are required.

Responsibilities

• Factory procurement: obtain quotations and compare supplier pricing, quality, availability and lead times.
• Prepare and process purchase orders per approved requirements and procedures.
• Order materials, components, consumables and other factory supplies.
• Follow up on outstanding orders and communicate shortages or delays.
• Liaise with production and stores to prioritise urgent purchases.
• Resolve supplier delivery discrepancies and returns.
• Maintain accurate purchasing records and assist with PO, delivery note and invoice queries.
• Coordinate branch stock replenishment and IBTs.
• Confirm stock availability and coordinate fulfilment with stores, production and dispatch.
• Follow up on outstanding transfers and back orders.
• Inform branches of shortages and delivery progress.
• Ensure transfer documentation and system entries are accurate and complete.
• Investigate transfer discrepancies with relevant teams and flag recurring shortages.
• Maintain up-to-date records of outstanding POs and branch transfers.
• Report supply delays and stock issues to management.

Skills

Planning

Attention to detail

Supplier comms

Prioritisation

Problem solving

Accountability

Data accuracy

Education

Matric / Senior Certificate

Procurement qualification

Relevant qualification

Tools

SYSPRO

ERP system

Excel

Outlook

Job description

Qualification

• Matric / Senior Certificate
• Relevant qualification

Requirements

• Valid drivers license
• At least two years’ experience in purchasing, stock control, order processing or a similar role.
• Experience using an ERP, purchasing or inventory management system.
• Working knowledge of Microsoft Excel and Outlook.
• Understanding of purchase orders, stock transfers and supporting documentation.
• Experience using SYSPRO.
• Advanced Microsoft Excel skills.
• Experience in a manufacturing, warehouse or multi-branch environment.
• A qualification in procurement, logistics or supply chain management.
• Experience purchasing factory materials and consumables.
• Strong planning, organisation and follow-up skills.
• Accuracy in data capture, quantities and documentation.
• Clear communication with suppliers and internal teams.
• Ability to prioritise competing factory and branch requirements.
• Practical problem-solving skills and attention to detail.
• Accountability and sound judgement when handling company purchases and stock.

Duties

• Factory Procurement
• Obtain quotations and compare supplier pricing, quality, availability and delivery lead times.
• Prepare and process purchase orders in line with approved requirements and purchasing procedures.
• Order materials, components, consumables and other supplies required by the factory.
• Follow up on outstanding orders and communicate shortages or delivery delays.
• Liaise with production and stores to understand requirements and prioritise urgent purchases.
• Resolve supplier delivery discrepancies, incorrect items and returns.
• Maintain accurate purchasing records and assist with purchase order, delivery note and invoice queries.
• Inter-Branch Stock Orders
• Plan and coordinate branch stock replenishment.
• Receive, check and process IBT stock orders for all branches.
• Confirm stock availability and coordinate fulfilment with stores, production and dispatch.
• Follow up on outstanding transfers and back orders.
• Keep branches informed of stock shortages, expected availability and delivery progress.
• Ensure that transfer documentation and system entries are accurate and complete.
• Investigate transfer discrepancies and coordinate their resolution with the relevant teams.
• Flag recurring shortages and unusual stock requests for review.
• Coordination and Reporting
• Maintain up-to-date records of outstanding purchase orders and branch transfers.
• Report supply delays, urgent requirements and stock issues to management.
• Work closely with suppliers, branches, production, stores, dispatch and finance.
• Follow company approval procedures and stock control processes.
• Accurate and timely processing of purchase orders and IBTs.
• Consistent follow-up on outstanding orders and transfers.
• Prompt communication of shortages and delivery delays.
• Accurate purchasing and stock transfer records.