Procurement Manager

AJ Personnel; Midrand; On-site; ZAR 900,000 - 1,200,000; Full time

Job summary

AJ Personnel is seeking a Senior Procurement professional to lead procurement strategy and supplier negotiations across multiple branches in South Africa. The role requires extensive stocktake oversight, cost control, and close coordination with finance and operations.

You will drive standardized processes, manage supplier performance, and ensure timely inventory checks while traveling to branches nationwide.

Qualifications

• Diploma or Degree in Procurement, SCM, Business Administration or related field.
• Minimum 5 years in procurement with at least 2 years in senior/lead role.
• Understanding of IT infrastructure materials.
• Proven supplier negotiation with cost reductions and stock return agreements.
• Experience overseeing stocktake processes in a multi-site environment.
• Proficient in MS Office; Excel for data analysis, reconciliations and reporting.
• Acumatica ERP or similar procurement system knowledge advantageous.
• Strong procurement and supply chain principles; budget and cost-accounting awareness.
• Valid driver's license and own vehicle; willing to travel to branches.

Responsibilities

• Develop, implement and improve a procurement strategy across branches.
• Maintain up-to-date market understanding: pricing, capacity, lead times, risks.
• Establish standardized procurement processes and approvals.
• Identify procurement risks and implement mitigation plans.
• Maintain a preferred supplier list with defined benchmarks and contracts.
• Lead supplier negotiations: terms, pricing, SLAs, returns.
• Negotiate competitive rates and manage supplier performance.
• Own stocktake process across all branches; investigate discrepancies.
• Conduct branch stock audits nationwide; ensure compliance.
• Administer stock take imports on Acumatica and issue variance reports.
• Manage staff; travel to branches for stock audits and supplier engagements.
• Submit procurement reports to CEO; cover spend, performance, stock, savings.
• Assist budgets for procurement activities; participate in safety training.
• Adhere to Health and Safety policies.

Skills

Supplier negotiation

Data analysis (Excel)

MS Office proficiency

Stock take management

Budget management

Acumatica / ERP experience

Procurement knowledge

Travel readiness

Education

Diploma or Degree in Procurement/SCM/BA

Tools

Acumatica

ERP systems

Excel

Job description

Minimum Requirements

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration or a related field
• Minimum 5 years' experience in a procurement role, with at least 2 years in a senior or lead capacity
• Understanding of IT infrastructure and related materials
• Proven track record of successful Supplier negotiation, including achieving standardized pricing, cost reductions and return-of-stock agreements
• Experience managing/overseeing stocktake processes in a multi-site environment
• Proficient in MS Office (Excel is critical - must be comfortable with data analysis, reconciliations and reporting)
• Acumatica system knowledge and/or prior experience on ERP/procurement systems advantageous
• Comprehensive knowledge of procurement and supply chain principles and best practices
• Sound understanding of budget management and cost-accounting principles as they relate to procurement
• Valid driver's license and own reliable vehicle essential
• Must be willing and able to travel frequently to branches across South Africa
• Review and approve all purchase orders for materials
• Follow up on outstanding purchase orders with branches

Responsibilities

• Develop, implement and improve a procurement strategy
• Maintain an up-to-date understanding of the relevant supply markets - pricing trends, Supplier capacity, lead times and risk factors
• Establish and enforce standardized procurement processes, policies and approval frameworks across all branches
• Identify procurement risks and put mitigation plans in place before issues arise
• Develop and maintain a preferred Supplier list with clearly defined performance benchmarks, pricing structures and contractual obligations
• Lead all Supplier negotiations, including contract terms, volume-based pricing, standardised price lists, SLAs and return-of-stock provisions
• Negotiate on pricing and secure the most competitive rates in the market
• Manage Supplier performance and conduct regular reviews
• Own the stocktake process across all branches
• Investigate all stocktake results, discrepancies, variances and anomalies without exception
• Conduct scheduled and unannounced branch stock audits across the country to verify on-the-ground stock levels and compliance
• Administer stock take imports on Acumatica and issue variance reports to relevant Stakeholders
• Staff management
• Travel frequently to branches across South Africa to conduct stock audits, supplier engagements, etc
• Submit regular procurement reports to the CEO covering spend analysis, Supplier performance, stock levels, variance outcomes and cost savings achieved
• Assist in the preparation and management of procurement-related budgets
• Participate in Safety Training to improve safety standards
• Adhere to the Company's Health and Safety policy and procedure