Portfolio Manager

Parvana; Cape Town; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Parvana in Cape Town seeks a Commercial Property Manager to oversee OHS compliance, lease administration, and end-to-end property operations across retail, industrial, and office portfolios.

You will manage debtors/creditors, budgets, audits, and monthly performance reports while coordinating with finance and external contractors to protect asset value and tenant satisfaction.

Qualifications

• Relevant tertiary qualification (Property Studies, Real Estate Management, or related Financial/Legal degree).
• 5-8 years of experience in commercial property or facilities management across retail, industrial or office portfolios.
• Knowledge of Property Sector Code, CPA, and commercial lease law.

Responsibilities

• Act as custodian to ensure portfolio meets statutory requirements including OHS, local by-laws, and environmental regulations.
• Enforce/administer all commercial lease agreements and ensure timely compliance from tenants and landlord.
• Oversee debtor and creditor ledgers, manage credit control, and implement policies to mitigate financial risk and bad debt.
• Lead internal and external property audits with complete, accurate documentation.
• Manage full tenant lifecycle: lease initiation, renewals, rent collection, arrears, and proactive credit control.
• Collaborate with finance on budgets, monitor expenditures against budgets, and provide monthly reports on vacancies, arrears, and costs.
• Oversee service agreements and manage third-party contractors (maintenance, security) to meet SLAs and optimise costs.
• Develop and execute proactive planned preventative maintenance (PPM) to preserve asset value and tenant satisfaction.
• Manage day-to-day operational issues, utility management, and prompt resolution of tenant queries.

Skills

Property management

Lease enforcement

Financial reporting

Communication

Microsoft Excel

Education

Property Studies / Real Estate Management degree

Tools

MRI

MDA Property Manager

Excel

Job description

Location: Cape Town | Work Type: Office Based | Job ID: J107125

About our client

With an impressive track record dating back over 80 years, our client manages a diverse portfolio of residential, industrial and commercial properties. Founded on the principles of trust, quality and value, you will be joining a company known for their professionalism and expertise surrounding the dynamic property industry.

What you will be doing

• Act as the primary custodian for ensuring the portfolio meets all statutory requirements, including Occupational Health and Safety (OHS), local municipal by-laws, and environmental regulations.
  
• Enforce / administer all commercial lease agreements, ensuring timely compliance from both tenants and the landlord.
  
• Oversee the integrity of the debtor and creditor ledgers, manage credit control, and implement policies to mitigate financial risk and bad debt.
  
• Lead all internal and external property audits, ensuring accurate, complete, and readily available documentation.
  
• Manage the full tenant lifecycle, including lease initiation, lease renewals, collection of rentals, and proactive management of arrears and credit control.
  
• Collaborate with the finance team on property budgets, manage expenditure against approved budgets, and provide monthly performance reports on vacancies, arrears, and operational costs.
  
• Oversee service agreements and manage all third-party contractors (e.g., maintenance, security), ensuring service level agreements (SLAs) are met and costs are optimised.
  
• Develop and execute proactive planned preventative maintenance (PPM) schedules to preserve asset value and ensure tenant satisfaction.
  
• Manage all day-to-day operational issues, utility management, and ensure the prompt and professional resolution of tenant queries and maintenance requests.
  

What our client is looking for

• A relevant tertiary qualification (Property Studies, Real Estate Management, or a related Financial/Legal degree).
  
• 5 - 8 years of experience in commercial property or facilities management, specifically managing retail, industrial, or office portfolios.
  
• Knowledge of the Property Sector Code, the Consumer Protection Act (CPA), and fundamental commercial lease law.
  
• Financial management skills, including experience with debtors/creditors management, credit control, and financial reporting.
  
• Proficiency with industry-standard property management software (Specify preferred software, e.g., MRI, MDA Property Manager) and advanced proficiency in Microsoft Excel.
  
• High degree of integrity, personal accountability, and a proven ability to handle confidential and sensitive financial information.
  
• Excellent written and verbal communication skills for effective stakeholder engagement with tenants, senior leadership, and legal professionals.
  
• Proactive, solutions-driven approach to complex operational and compliance challenges.
  

Requirements

• Commercial Property Manager
• property management
• real estate
• financial management
• lease agreements
• OHS
• tenant lifecycle
• property audits
• budget management
• contractor management
• PPM