Portfolio Governance & Reporting Lead

Zohorecruit; Paarl; On-site; ZAR 350,000 - 520,000; Full time

Job summary

Zohorecruit in Paarl, South Africa, is seeking a highly organised Project Portfolio Coordinator to join our IT team. You will ensure our project portfolio is visible, well-governed, and accurately maintained across South African and international operations.

Working with project managers and regional stakeholders, you will coordinate governance activities, maintain tracking tools, consolidate reporting, and drive continuous improvement and data quality.

Qualifications

• 3+ years' experience in a Project Coordination, PMO, Portfolio Administration, or Project Support role.
• Proven experience coordinating and tracking multiple concurrent projects or workstreams.
• Strong organisational skills with exceptional attention to detail.
• Experience using project management and tracking tools such as Jira, Excel, or similar portfolio management systems.
• Ability to compile and present accurate project and portfolio reports.

Responsibilities

• Maintain a single, accurate view of all active projects across business areas and regions.
• Consolidate project status updates into meaningful portfolio reports for leadership teams.
• Track project risks, actions, decisions, and dependencies across the portfolio.
• Support benefits tracking and reporting initiatives.
• Prepare portfolio dashboards and governance reporting packs.
• Coordinate operating committee and steering committee meetings.
• Prepare agendas, take meeting minutes, and track action items through to completion.
• Follow up with stakeholders to obtain required updates and feedback.
• Serve as a central point of contact for portfolio-related status queries.
• Maintain standardised project governance templates and documentation.
• Support document control, version management, and project filing processes.
• Identify reporting gaps and inconsistencies across projects.
• Promote best practices and governance standards throughout the organisation.
• Maintain project information within Jira, ensuring data quality and consistency.
• Monitor portfolio hygiene, project categorisation, and ownership.
• Identify opportunities to streamline and automate portfolio administration activities.
• Deliver Jira training and support to business stakeholders.
• Drive adoption of self-service project reporting and visibility tools.

Skills

Project coordination

Jira

Portfolio management

Stakeholder coordination

Attention to detail

Data analysis

Tools

Jira

Excel

Job description

Zohorecruit in Paarl, South Africa, is seeking a highly organised Project Portfolio Coordinator to join our IT team. You will ensure our project portfolio is visible, well-governed, and accurately maintained across South African and international operations.

Working with project managers and regional stakeholders, you will coordinate governance activities, maintain tracking tools, consolidate reporting, and drive continuous improvement and data quality.