Portfolio Administrator - Real Estate Industry

Hire Resolve; Cape Town; Presencial; ZAR 334 800 - 502 200; Tempo integral

Resumo da oferta

A leading recruitment agency is seeking a Portfolio Administrator in Cape Town to manage property portfolios effectively. The ideal candidate will have a Bachelor's degree and at least 2 years of experience in property management or real estate investment. Key responsibilities include assisting the Portfolio Manager in day-to-day operations, invoicing, and tenant communication. Candidates with strong analytical and communication skills are encouraged to apply for this competitive role.

Qualificações

• At least 2 years of experience in a similar position.
• Experience with rentals.
• Knowledge of local property laws and regulations.

Responsabilidades

• Assist the Portfolio Manager in managing a portfolio of properties.
• Ensure smooth operations and maximize returns for investors.
• Handle invoicing and payments through PayProp.

Conhecimentos

Analytical skills

Communication skills

Microsoft Excel proficiency

Administrative skills

Formação académica

Bachelor's degree in Real Estate, Finance, Business Administration, or related field

Ferramentas

PayProp

Property management software

Descrição da oferta de emprego

Hire Resolve's client is seeking a highly organized and detail-oriented individual to join their team as a Portfolio Administrator in the Western Cape region. The ideal candidate will have previous experience in property management or real estate investment and possess excellent analytical and communication skills. The Portfolio Administrator will be responsible for assisting the Portfolio Manager in managing a portfolio of properties, ensuring smooth operations and maximizing returns for investors.

Responsibilities:

• Obtaining monthly levy and rates accounts from municipalities and property managers
• Drafting of lease documentation
• Loading of tenants, owners, properties, etc. on PayProp
• Invoicing water accounts on PayProp and/or any other additional fees payable by tenants
• Creating payments on PayProp for maintenance, levies, rates, and/or any other fees payable
• Filing
• Debit Orders
• Updating rental agents on lease expiration, notices to vacate, and new tenants taking occupation
• Sending Welcome Letters to new tenants
• Sending Vacating Checklist to tenants leaving
• Phoning tenants for non-payment and reporting back to investors
• Letters of demand and notices to vacate
• Evictions liaison between attorney and investor
• Mail shots to tenants (notices from property managers)
• Registration of cell-to-gate with the property managers
• Lease period extension and negotiations applicable
• Investors monthly reconciliations
• Liaising with clients
• Rental assist recon’s and payments
• MooiRivier (Tenrisk), Xpello and Rent Guaranteed claims and record keeping
• Deposit Refunds
• Reconciling Payments
• Updating agent's stock list daily
• Attending AGM’s on behalf of investors
• Warning letters
• Hand-in-hand work with the maintenance department
• Ad hoc duties if required

Requirements:

• Bachelor's degree in Real Estate, Finance, Business Administration, or a related field
• At least 2 years of experience in a similar position
• Experience with rentals
• Experience with PayProp
• Great administrative skills
• Excellent communication skills and telephone etiquette
• Strong proficiency in Microsoft Excel and property management software
• Ability to work effectively in a fast‑paced, team‑oriented environment
• Knowledge of local property laws and regulations

Contact Hire Resolve for your next career‑changing move.

• Our client is offering a highly competitive salary for this role based on experience.
• Apply for this role today, contact Ashley Feldtmann, Rebecca Grylls, or Thomas Stacey at Hire Resolve or on LinkedIn.

You can also visit the Hire Resolve website: hireresolve.us or email us your CV: [e-mail].

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.