PMO Reporting & Coordination Specialist

First Technology Pty Ltd; KwaZulu-Natal; On-site; ZAR 240,000 - 360,000; Full time

Job summary

First Technology Pty Ltd in KwaZulu-Natal is seeking a PMO Administrator to provide administrative, coordination and reporting support. You will gather project information, maintain documentation, track progress, coordinate meetings and support governance activities to ensure timely, accurate reporting.

The role involves managing project schedules and folders, consolidating updates for weekly and monthly reports, and producing dashboards in Excel and Power BI.

Qualifications

• Diploma or certificate in Business Administration, Project Management, IT, Office Administration, or related field.
• Two to three years of administrative, project coordination, or reporting support experience.
• PMO experience would be advantageous.
• Experience supporting multiple projects, stakeholders, and deadlines in a structured business environment.
• Essential: Excel, Word, PowerPoint, Outlook and Teams.

Responsibilities

• Gathers project status information from Project Managers and Team Leads.
• Maintains project schedules, trackers, RAID logs, action registers and governance documentation.
• Consolidates project updates for weekly, monthly and ad hoc reporting.
• Validates submitted information for completeness and follows up on missing/unclear updates.
• Tracks milestones, deliverables, dependencies and report deadlines.
• Schedules project meetings, SteerCo sessions, workshops and portfolio reviews.
• Records clear minutes, decisions and actions and distributes them promptly.

Skills

Meeting administration

Document and records management

Basic project management knowledge

Two to three years administrative/co-‑

Education

Diploma or certificate in Business Administration, Project Management, Information Technology, Office Administration, or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Outlook

Microsoft Teams

SharePoint

Microsoft Project

Smartsheet

Jira

Job description

First Technology Pty Ltd in KwaZulu-Natal is seeking a PMO Administrator to provide administrative, coordination and reporting support. You will gather project information, maintain documentation, track progress, coordinate meetings and support governance activities to ensure timely, accurate reporting.

The role involves managing project schedules and folders, consolidating updates for weekly and monthly reports, and producing dashboards in Excel and Power BI.