Personal Assistant To The CEO

FEM; Gauteng; On-site; ZAR 300,000 - 500,000; Full time

Job summary

FEM in Gauteng seeks a Personal Assistant to provide professional administrative and secretarial support to the CEO, coordinating office activities and ensuring the executive office runs smoothly.

The role involves managing the CEO’s schedule, arranging travel, preparing minutes, and liaising with stakeholders. A secretarial qualification and 3-5 years of senior-level support experience are required.

Qualifications

• Secretarial qualification required.
• 3–5 years' executive support experience.
• Proficient in Outlook, Word, Excel and PowerPoint.

Responsibilities

• Manage the CEO’s schedule and coordinate meetings.
• Prepare correspondence and maintain records.
• Arrange travel and accommodation.
• Prepare agendas and meeting packs.
• Take and distribute accurate minutes and follow up on matters arising.
• Liaise with internal and external stakeholders on behalf of the CEO.

Skills

Executive support

Minute-taking

Stakeholder liaison

Education

Secretarial qualification

Tools

Outlook

Word

Excel

PowerPoint

Job description

FEM seeks a Personal Assistant to provide professional administrative and comprehensive secretarial support to the Chief Executive Officer (CEO), coordinating office activities and supporting the smooth running of the executive office.

Key responsibilities

• Manage the CEO’s schedule and coordinate meetings.
• Prepare correspondence and maintain records.
• Arrange travel and accommodation.
• Prepare agendas and meeting packs.
• Take and distribute accurate minutes and follow up on matters arising.
• Liaise with internal and external stakeholders on behalf of the CEO.

Minimum requirements

• A Secretarial qualification
• 3 years to 5 years' experience providing executive support at a senior management level.
• Proven minute-taking experience.
• Proficiency in Outlook, Word, Excel and PowerPoint.

People with disabilities are welcome to apply. FEM promotes the principles of Employment Equity, and any appointment is at FEM's sole discretion.