Executive Pa

Pillangó Placements; Gauteng; On-site; ZAR 420,000 - 540,000; Full time

Job summary

Pillangó Placements is seeking a capable Executive Assistant to provide comprehensive support to the CEO. The role requires proactive prioritization, meticulous calendar management, and seamless coordination with internal teams and external stakeholders.

Responsibilities include arranging meetings, preparing materials, handling travel, and maintaining confidential information with discretion. A degree or diploma and 4–6 years of senior-exec support experience are essential.

Qualifications

• Degree or Diploma in a relevant field required.
• 4-6 years' experience supporting a senior executive or executive team.
• Strong MS Office skills, including PowerPoint.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, speaking engagements and travel arrangements.
• Prioritise incoming matters and ensure urgent issues receive attention.
• Act as a liaison between the CEO and internal/external stakeholders.
• Screen calls and visitors, take messages and handle enquiries professionally.
• Prepare presentations, reports, correspondence, spreadsheets and meeting materials.
• Coordinate departmental meetings, agendas and supporting documentation.
• Attend meetings, take notes and prepare minutes and summaries.
• Prepare and reconcile expense claims.
• Maintain accurate paper and electronic filing systems.
• Handle confidential and sensitive information with discretion.
• Support special projects and assist other executives or departments when required.

Skills

Communication skills

Organizational skills

Education

Degree or Diploma in a relevant field

Tools

MS Office

PowerPoint

Job description

Behind every fast-moving CEO is someone exceptional at turning priorities, ideas and commitments into organised action.

The Executive Assistant will manage a broad range of priorities for the CEO, acting as a key point of coordination between the executive office, internal teams and relevant stakeholders.

Key Responsibilities

• Manage the CEO's calendar, meetings, appointments, speaking engagements and travel arrangements.
• Prioritise incoming matters and ensure urgent or time-sensitive issues receive attention.
• Act as a liaison between the CEO and internal and external stakeholders.
• Screen calls and visitors, take messages and handle enquiries professionally and diplomatically.
• Prepare presentations, reports, correspondence, spreadsheets and meeting materials.
• Coordinate departmental meetings, agendas and supporting documentation.
• Attend meetings, take notes and prepare draft minutes and summaries.
• Prepare and reconcile expense claims.
• Maintain accurate paper and electronic filing systems.
• Handle confidential and sensitive information with discretion.
• Support special projects and assist other executives or departments when required.

Minimum Requirements

• Degree or Diploma in a relevant field.
• 4-6 years' experience supporting a senior executive or executive team.
• Strong MS Office skills, including PowerPoint.

Key Attributes

• Excellent organisation and time management.
• Strong attention to detail and accuracy.
• Confident working with senior executives.
• Excellent written and verbal communication.
• Strong business writing skills.
• Good planning and problem-solving ability.
• Numerical ability and solid computer skills.
• High levels of discretion and confidentiality.
• Strong customer and stakeholder focus.

Salary

The salary is on a Senior PA level and is open for discussion. It will be market related based on qualifications, skills, and experience.