Personal Assistant

The Consult; Wes-Kaap; On-site; ZAR 240,000 - 360,000; Full time

Job summary

The Consult is seeking a proactive Personal Assistant to support the Finance Director. Your duties include managing complex diaries, coordinating meetings and projects, handling communications, and preparing reports and presentations.

You will ensure strategic objectives are delivered on time, arrange travel when required, and maintain confidentiality with professionalism in a fast-paced environment in the Western Cape.

Responsibilities

• Act as the primary point of contact for the Director.
• Screen calls, correspondence, and enquiries, prioritising urgent matters.
• Manage confidential information with discretion and professionalism.
• Draft correspondence and communications on behalf of the Director.
• Ensure timely responses to internal and external enquiries.
• Manage and maintain a complex and constantly changing diary.
• Coordinate internal and external meetings.
• Prepare agendas, reports, meeting papers, and presentations.
• Take, distribute, and follow up on meeting minutes and action points.
• Arrange travel, accommodation, and associated logistics as required.

Job description

Hours: 9.00am – 5.00pm – Monday to Friday

Reference: WP964565

Job Overview

The Personal Assistant will provide professional, efficient, confidential, and proactive support to the Finance Director. The role involves managing complex diaries, coordinating meetings and projects, handling communications, producing reports and presentations, and ensuring key strategic objectives are delivered effectively and within agreed timescales.

Key Responsibilities

Executive Support

• Act as the primary point of contact for the Director.
• Screen calls, correspondence, and enquiries, prioritising urgent matters.
• Manage confidential information with discretion and professionalism.
• Draft correspondence and communications on behalf of the Director.
• Ensure timely responses to internal and external enquiries.

Diary & Meeting Management

• Manage and maintain a complex and constantly changing diary.
• Coordinate internal and external meetings.
• Prepare agendas, reports, meeting papers, and presentations.
• Take, distribute, and follow up on meeting minutes and action points.
• Arrange travel, accommodation, and associated logistics as required.