Personal Assistant and Committee Secretary

Tafadzwa; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Tafadzwa in Pretoria is seeking a Personal Assistant and Committee Secretary to support the Director Investigations with high-level admin, diary management, stakeholder liaison, and procurement for the department.

The role also acts as Secretary to the Investigations and Enforcement Committees, handling meeting scheduling, agenda packs, minute-taking, and document management, while maintaining both physical and electronic information systems in a fast-paced environment.

Qualifications

• Degree in Business Administration or equivalent.
• Minimum 5 years as a personal assistant at executive level.
• Committee secretary experience advantageous.

Responsibilities

• Provide high-level administrative support to the Director: Investigations and the Department.
• Act as Secretary to the Investigations and Enforcement Committees, manage meetings and minutes.
• Maintain physical and electronic information systems and department database.

Skills

Diary management

Stakeholder interactions

Procurement

Secretarial duties

MS Office

Education

Degree in Business Administration

Tools

MS Office

Job description

Our client is recruiting for aPersonal Assistant and Committee Secretary, reporting to theDirector Investigations requires strong administrative and secretarial experience.

• Providing high-level administrative support to the Director: Investigations and the Investigations Department, including diary management, stakeholder interactions, and procurement of department purchases.
• Acting as Secretary to the Investigations and Enforcement Committees, handling meeting scheduling, agenda preparation, minute-taking, and document management.
• Ensuring efficient and accurate management of physical and electronic information, as well as maintaining the database for open investigations.
• Supporting ad-hoc tasks as required while maintaining professionalism and high levels of accuracy in a fast-paced environment.

2. KEY PERFORMANCE AREAS

Administrative assistance to the Director: Investigations

• Diary management.
• Stakeholder interactions.
• Procurement of department purchases.
• Ad-hoc assistance.

Administrative assistance to Investigations Department

• Follow-up on initial responses from Respondents and Complainants.
• Filing of correspondence.
• Maintain database on open investigations.
• Management of department physical and electronic information.

Secretary to the Investigations and Enforcement Committees

• Scheduling of meetings and related arrangements.
• Preparation of agenda packs for meetings.
• Preparation of minutes of meetings.
• Filing of meeting documents.

KNOWLEDGE AND EXPERIENCE

Qualifications and Previous work experience

• Degree in Business Administration.
• Personal assistant at an executive level for a minimum period of 5 years.
• Committee secretary experience.
• Excellent proficiency in MS Office.