Personal Assistant

Vine Recruitment; South Africa; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Vine Recruitment is seeking a highly organised Personal Assistant to the Operations Manager for a well-established cheese manufacturing company. This hands-on role supports day-to-day administration, manages diaries, prepares reports and coordinates meetings in a busy production environment.

The ideal candidate will have strong English and Afrikaans, excellent MS Office skills, and the ability to handle confidential information while following through on tasks across departments.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant or Operations Administrator.
• Excellent organisational and time-management skills.
• Strong attention to detail.
• Excellent communication in English and Afrikaans.
• Proficient in MS Office, especially Excel and Outlook.

Responsibilities

• Provide administrative and personal support to the Operations Manager.
• Manage diaries, meetings, appointments and correspondence.
• Prepare reports, documents, spreadsheets and presentations.
• Coordinate meetings and take minutes where required.
• Follow up on operational tasks and outstanding items.
• Assist with stock, production and operational administration.
• Maintain accurate records and filing systems.
• Liaise with staff, suppliers and various departments.
• Assist with general office and operational duties as required.

Skills

Organisational skills

Time management

Attention to detail

Communication (English & Afrikaans)

MS Office (Excel & Outlook)

Independent work

Confidentiality

Tools

MS Office

Excel

Outlook

Job description

A well-established and dynamic cheese manufacturing company is looking for a highly organised, proactive and detail-oriented Personal Assistant to the Operations Manager. This is a hands‑on role suited to someone who thrives in a busy operational environment and enjoys keeping things organised, ensuring follow-ups happen and supporting management with day-to-day administration.

Key Responsibilities:

• Provide administrative and personal support to the Operations Manager
• Manage diaries, meetings, appointments and correspondence
• Prepare reports, documents, spreadsheets and presentations
• Coordinate meetings and take minutes where required
• Follow up on operational tasks and outstanding items
• Assist with stock, production and operational administration
• Maintain accurate records and filing systems
• Liaise with staff, suppliers and various departments
• Assist with general office and operational duties as required

Requirements:

• Previous experience as a Personal Assistant, Executive Assistant or Operations Administrator
• Excellent organisational and time-management skills
• Strong attention to detail
• Excellent communication skills in English and Afrikaans
• Proficient in MS Office, especially Excel and Outlook
• Able to work independently and handle confidential information
• Strong follow-through and problem-solving abilities
• Own reliable transport would be advantageous
• Experience within manufacturing, food production or agriculture will be an advantage

The Ideal Candidate:

You are energetic, professional and practical, with the ability to multitask and stay calm under pressure. You take ownership, anticipate what needs to be done and enjoy being the person who keeps things running smoothly.