ADMIN SUPPORT MANAGER

University of Fort Hare; Wes-Kaap; On-site; ZAR 240,000 - 360,000; Full time

Job summary

University of Fort Hare in Citrusdal, Western Cape, seeks an Admin Support Manager to oversee administrative, financial, and HR support for a production unit. You will report to the Unit Manager and ensure accurate processes and timely reporting aligned with organisational requirements.

You will lead a small admin team, liaise with Head Office, manage payroll and farm administration, and ensure compliance with health, safety and environmental policies in a fast-paced agricultural setting.

Qualifications

• Grade 12 with a relevant tertiary qualification in Human Resources, Finance, Business Administration or related field.
• Minimum 3 years’ experience in a similar administrative, operational support or management role.
• Proven experience working with payroll and financial systems.
• Strong administrative, data capturing and reporting skills.
• Excellent organisational and time-management abilities with attention to detail.
• Effective communication and interpersonal skills across different levels of the business.

Responsibilities

• Support the Unit Manager with relevant, accurate and timely information to support effective decision-making.
• Act as a key liaison between the production unit and Head Office.
• Managing and coordinating a small administrative team to ensure that the administrative requirements of the production unit are met efficiently.
• Capturing and reporting operational and crop production information, including irrigation and crop applications.
• Monitoring operational activities and ensuring that weekly and monthly deadlines are met.
• Managing inventory and stock information relating to production inputs, including diesel, chemicals and fertiliser.
• Overseeing creditor-related processes.
• Capturing, processing and reporting expenditure against approved budgets.
• Maintaining records relating to infrastructure, fleet and housing repairs and maintenance requirements.
• Managing accurate recordkeeping and reporting of employee time and attendance information.
• Supporting the onboarding of new employees, including contracts, inductions and the capturing of employee information.
• Maintaining health and safety administration and supporting compliance with relevant policies and procedures.
• Assisting with ethical, environmental and food safety compliance requirements.
• Organising and coordinating worker, health and safety, and other relevant committee meetings.
• Coordinating logistics for worker and community training, meetings and development initiatives.
• Providing administrative support during disciplinary processes.

Skills

Organisational skills

Communication skills

Payroll & financial systems experience

Team coordination

Attention to detail

Education

Grade 12 with relevant tertiary qualification in HR, Finance, or Business Administration

Tools

Payroll software

Financial systems

Job description

ADMIN SUPPORT MANAGER

Citrusdal, Western Cape

An established and leading agricultural business in the Citrusdal area is seeking an experienced and highly organised Admin Support Manager to oversee and coordinate the administrative functions of a production business unit. Reporting to the Unit Manager, this key role will provide comprehensive administrative, financial and HR support to the production unit while ensuring accurate processes, effective reporting and alignment with broader organisational requirements.

RESPONSIBILITIES

Administrative Support & Communication

• Supporting the Unit Manager and farm management team with relevant, accurate and timely information to support effective decision-making.
• Acting as a key liaison between the production unit and Head Office.
• Managing and coordinating a small administrative team to ensure that the administrative requirements of the production unit are met efficiently.

Finance & Operational Administration

• Capturing and reporting operational and crop production information, including irrigation and crop applications.
• Monitoring operational activities and ensuring that weekly and monthly deadlines are met.
• Managing inventory and stock information relating to production inputs, including diesel, chemicals and fertiliser.
• Overseeing creditor-related processes.
• Capturing, processing and reporting expenditure against approved budgets.
• Maintaining records relating to infrastructure, fleet and housing repairs and maintenance requirements.

Wages & Human Resources Administration

• Managing accurate recordkeeping and reporting of employee time and attendance information.
• Supporting the onboarding of new employees, including contracts, inductions and the capturing of employee information.
• Maintaining health and safety administration and supporting compliance with relevant policies and procedures.
• Assisting with ethical, environmental and food safety compliance requirements.
• Organising and coordinating worker, health and safety, and other relevant committee meetings.
• Coordinating logistics for worker and community training, meetings and development initiatives.
• Providing administrative support during disciplinary processes.

REQUIREMENTS

• Grade 12 with a relevant tertiary qualification in Human Resources, Finance, Business Administration or a related field.
• A minimum of 3 years’ experience in a similar administrative, operational support or management role.
• Proven experience working with payroll and financial systems.
• Strong administrative, data capturing and reporting skills.
• Excellent organisational and time-management abilities, with strong attention to detail.
• Effective communication and interpersonal skills, with the ability to work collaboratively across different levels of the business.
• Strong computer literacy and the ability to manage information across various systems.
• Experience within the agricultural sector will be advantageous.

This position will suit a hands-on, organised and detail-oriented individual who is comfortable operating in a fast-paced agricultural production environment and supporting both operational and management functions.