Personal Assistant

absa; Sandton; On-site; ZAR 420,000 - 540,000; Full time

Job summary

Absa is seeking a highly organised Personal Assistant to provide dedicated administrative support to the leadership team within Transactional Banking South Africa. The role demands managing complex schedules, coordinating stakeholder engagements, and ensuring confidentiality in all activities.

The successful candidate will support strategic initiatives, governance tasks, and day-to-day operations, while maintaining professionalism and strong communication with internal and external partners.

Qualifications

• Diploma or Degree in Business Administration, Office Management, Commerce, or related field would be advantageous.
• 3–5 years' experience as a Personal Assistant/Executive Assistant or similar role.
• Experience coordinating meetings, travel, events, and stakeholder engagements.
• Experience preparing executive presentations, reports, and professional business correspondence.

Responsibilities

• Manage executive calendars, inboxes, meetings, and action items.
• Coordinate leadership meetings, reviews, workshops, and stakeholder engagements.
• Arrange travel logistics: flights, accommodation, itineraries, expense claims.
• Prepare and distribute agendas, presentations, reports, minutes, and documentation.
• Track action items, follow-ups, and deliverables for timely execution.
• Support governance by coordinating reporting, submissions, and updates.
• Manage departmental communications and stakeholder coordination.

Skills

Organization

Time management

Communication

Office suite

Stakeholder management

Education

Office Administration

Tools

Microsoft Office

Job description

Empowering Africa’s tomorrow, together…one story at a time.

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Belonging at Absa

Absa is committed to creating an inclusive workplace where everyone can thrive. We are an equal opportunity employer and welcome applications from suitably qualified individuals from diverse backgrounds. In support of our Diversity, Equity, Inclusion and Belonging (DEIB) commitments and Employment Equity objectives, preference may be given to candidates from underrepresented designated groups, including persons with disabilities. We encourage applicants who may require reasonable accommodation during the recruitment process to let us know so that appropriate support can be provided.

Job Summary

Are you highly organised, proactive, and passionate about supporting senior leaders in a fast-paced environment? We are seeking a dynamic Personal Assistant to provide dedicated administrative and operational support to the leadership team within Transactional Banking South Africa.

This role requires an individual who can manage complex schedules, coordinate stakeholder engagements, support strategic initiatives, and ensure the smooth running of day-to-day business activities. The successful candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to effectively manage multiple priorities while maintaining professionalism and confidentiality.

Job Description

Key Responsibilities

• Manage and prioritise executive calendars, inboxes, meetings, and action items.
• Coordinate leadership meetings, business reviews, workshops, and stakeholder engagements.
• Arrange and manage travel logistics, including flights, accommodation, itineraries, and expense claims.
• Prepare and distribute meeting agendas, presentations, reports, minutes, and other business documentation.
• Track action items, follow-ups, and deliverables to ensure timely execution.
• Support governance activities by coordinating reporting requirements, submissions, and key business updates.
• Manage departmental communications and assist with stakeholder coordination across internal and external parties.
• Organise team events, offsites, conferences, and client engagements.
• Maintain accurate filing systems, records, and documentation in line with governance requirements.
• Provide general administrative support to the leadership team and assist with franchise-wide initiatives as required.

Qualifications

• Diploma or Degree in Business Administration, Office Management, Commerce, or a related field will be advantageous.

Experience

• 3–5 years' experience as a Personal Assistant, Executive Assistant, or similar support role.
• Experience supporting senior executives within a corporate or financial services environment is advantageous.
• Proven experience coordinating meetings, travel, events, and stakeholder engagements.
• Experience preparing executive presentations, reports, and professional business correspondence.

Skills & Competencies

• Exceptional organisation and time management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint, and Excel.
• Strong stakeholder management and relationship-building capabilities.
• Ability to handle confidential and sensitive information with discretion.
• Proactive, adaptable, and solutions-oriented approach.
• Strong planning, coordination, and follow-through skills.
• Ability to work independently while remaining highly collaborative.

Education

Higher Diplomas: Office Administration (Required)