Executive Assistant

absa; Sandton; On-site; ZAR 360,000 - 540,000; Full time

Job summary

Absa in Sandton seeks a highly organized Executive Assistant to provide high-level support to an executive. You will manage the inbox, calendar, meetings, travel, and prepare presentations and reports, while coordinating stakeholder engagements and key projects.

The role requires a relevant degree, advanced MS Office skills, outstanding communication, discretion, and the ability to work independently in a fast-paced environment. Experience supporting senior leaders is preferred.

Qualifications

• Bachelor's Degree and Advanced Diplomas in Business, Commerce or Management Studies required.
• Relevant diploma or degree in Business Administration, Office Administration, Management, Project Administration or related field.
• Advanced executive-assistance or governance-related qualification is advantageous.

Responsibilities

• Manage the executive's inbox, diary, meetings, and follow-up actions.
• Coordinate internal and external meetings, conferences, and events, including venues, catering, agendas, minutes, and stakeholder communication.
• Support project administration by tracking deliverables, timelines, action items, and status updates.
• Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, and expense claims.
• Prepare professional presentations, reports, correspondence, and other business documentation.
• Maintain accurate records, filing systems, and administrative processes.
• Support stakeholder engagement by coordinating schedules, communications, and meeting materials.
• Act as a trusted first point of contact, ensuring queries and requests are handled professionally.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Discretion

Stakeholder management

Independent work

Education

Bachelor's degree in Business, Commerce or Management Studies

Diploma/Advanced Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

Empowering Africa’s tomorrow, together ... one story at a time.

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Belonging at Absa

Absa is committed to creating an inclusive workplace where everyone can thrive. We are an equal opportunity employer and welcome applications from suitably qualified individuals from diverse backgrounds. In support of our Diversity, Equity, Inclusion and Belonging (DEIB) commitments and Employment Equity objectives, preference may be given to candidates from underrepresented designated groups, including persons with disabilities. We encourage applicants who may require reasonable accommodation during the recruitment process to let us know so that appropriate support can be provided.

Job Summary

Are you highly organised, proactive, and passionate about delivering exceptional support? We are looking for a professional Executive Assistant who thrives in a fast-paced environment and can confidently manage multiple priorities while providing high-level support to an executive.

This role offers an exciting opportunity to work closely with senior leadership, coordinate key projects and stakeholder engagements, and play a pivotal role in ensuring the smooth running of executive activities.

Job Description

Key Responsibilities

As an Executive Assistant, you will:

• Manage and prioritise the executive's inbox, diary, meetings, and follow-up actions.
• Coordinate and arrange internal and external meetings, conferences, and events, including venues, catering, agendas, minutes, and stakeholder communication.
• Support project administration by tracking deliverables, timelines, action items, and status updates.
• Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, travel packs, and expense claims.
• Prepare professional presentations, reports, correspondence, and other business documentation.
• Maintain accurate records, filing systems, and administrative processes.
• Support stakeholder engagement by coordinating schedules, communications, and meeting materials.
• Act as a trusted first point of contact, ensuring all queries and requests are handled professionally and efficiently.

Education/ Qualification

Relevant diploma or degree in Business Administration, Office Administration, Management, Project Administration or a related field. An advanced executive-assistance or governance-related qualification is advantageous.

What We're Looking For

• Proven experience as an Executive Assistant, Personal Assistant, Office Administrator, or Project Administrator.
• Exceptional organisational and time-management skills.
• Strong attention to detail and the ability to work accurately under pressure.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using virtual collaboration and online meeting platforms.
• A high level of professionalism and discretion when handling confidential information.
• The ability to work independently, anticipate needs, and manage competing priorities effectively.
• Strong stakeholder management and relationship-building capabilities.

Bachelor`s Degrees and Advanced Diplomas: Business, Commerce and Management Studies (Required)