People & Office Coordinator — Cape Town

NMI Company; Cape Town; Sur place; ZAR 280 000 - 315 000; Plein temps

Avantages offerts par ce poste

Annual salary: R280,000–R315,000

Annual bonus scheme

Holidays: 15 days + 12 public holidays

Wellbeing & training budget

Medical aid

Social events & volunteering

Diversity and inclusion initiatives

Résumé du poste

NMI Cape Town welcomes a People & Office Coordinator to be the friendly face and heartbeat of our office. You’ll own front-of-house, office management and admin, helping create a great experience for every employee and visitor who walks through our doors.

Based in Cape Town, this in-office role runs Monday to Friday, 12pm–9pm, reporting to People Operations. You’ll support onboarding and events while upholding our welcoming culture.

Qualifications

• Proven front-desk, customer-facing administration or receptionist experience.
• Strong office management experience overseeing daily operations and supplier relationships.
• Excellent written and verbal communication with all levels.
• Very computer literate; proficient in MS Office and Google Workspace; quick to learn new systems.
• Confident using AI tools for research and routine tasks; maintains confidentiality.
• Strong time-management, organization and problem-solving abilities.
• Professional, proactive and friendly with a can-do attitude.
• Ability to juggle multiple tasks calmly, even under pressure.
• A keen eye for detail and workplace presentation; handle confidential information sensitively.

Responsabilités

• Serve as the point person for all employee and visitor experience matters in the Cape Town office.
• Fulfil the duties of Receptionist for the Cape Town office, including greeting and signing in visitors, office tours and parking.
• Maintain office function and aesthetics, coordinating maintenance and repairs as needed.
• Purchase and manage the inventory of office supplies and equipment.
• Handle incoming and outgoing post, arrange courier collections and deliveries, liaise with suppliers.
• Coordinate taxi transfers, airport pickups, restaurant reservations and meeting spaces.
• Manage Health & Safety requirements, acting as Health & Safety Officer, Fire Marshal and First Aider (training provided).
• Arrange regular office meals and ensure snacks and drinks are stocked.
• Act as an ambassador for NMI's culture by organizing regular social events and wellbeing initiatives.
• Support onboarding of new joiners, including induction, ID verification, IT setup and SWAG.
• Assist People Team and onsite leadership with administrative tasks and projects.

Connaissances

Front-desk experience

Office management

Communication skills

MS Office

Google Workspace

AI tool usage

Time management

Organizational skills

Confidentiality

Outils

MS Office

Google Workspace

AI tools

Description du poste

NMI Cape Town welcomes a People & Office Coordinator to be the friendly face and heartbeat of our office. You’ll own front-of-house, office management and admin, helping create a great experience for every employee and visitor who walks through our doors.

Based in Cape Town, this in-office role runs Monday to Friday, 12pm–9pm, reporting to People Operations. You’ll support onboarding and events while upholding our welcoming culture.