Payroll & People Coordinator

Belay Talent Solutions; Pretoria; On-site; ZAR 230,000 - 320,000; Full time

Job summary

Belay Talent Solutions in Pretoria is seeking a detail-focused People & Culture Coordinator to manage accurate employee data, records and administration. You will work closely with the Head of People & Culture to ensure compliant processes and timely updates.

This role focuses on PaySpace administration, data quality, onboarding/offboarding support, and reporting. Ideal for an early-career HR professional ready to deepen experience in a fintech-related environment while building reliable People

Qualifications

• Degree or Diploma in Human Resources, Industrial Psychology, Business Administration, or a related field.
• Approximately 2-3 years' experience in HR administration, People Operations, or a similar role.
• Essential: practical working experience with PaySpace.
• Strong Microsoft Office skills, especially Excel.
• Experience handling confidential employee information.

Responsibilities

• Maintain accurate employee records throughout the employee lifecycle.
• Process employee changes such as appointments, salary increases, promotions, transfers and terminations.
• Prepare and maintain employment-related documentation and employee correspondence.
• Assist with onboarding and offboarding administration.
• Ensure all employee records are complete, accurate and appropriately stored.
• Maintain employee information within PaySpace accurately and timeously.
• Capture and update employee data, reporting lines, job information and other relevant employee details.
• Support payroll-related administrative processes where required.
• Assist with maintaining organisational structures and employee reporting information in PaySpace.
• Perform regular data checks and identify discrepancies for correction.
• Ensure employee documentation is correctly filed, stored and maintained.
• Maintain document control and record-keeping standards across People & Culture records.
• Assist in building a single, trusted source of employee information.
• Support data clean-up and data-quality initiatives.
• Handle confidential employee information with discretion and professionalism.
• Prepare routine HR and employee data reports as required.
• Support Employment Equity, training and compliance reporting requirements by ensuring records are accurate and available.
• Assist with maintaining organisational charts and employee information records.
• Track and maintain learning and development records.
• Support the Head of People & Culture with administrative information needed for skills gap identification and people planning.
• Help ensure People & Culture processes are followed consistently.
• Monitor outstanding administrative actions and follow up where required.
• Support ongoing improvements to administration practices and record management.
• Keep information organised, updated and stored where it should be.
• Escalate gaps, inconsistencies or risks to the Head of People & Culture.

Skills

Excel

Administrative

Data accuracy

Confidentiality

Education

Degree or Diploma in HR/Related

Tools

PaySpace

Job description

People & Culture Coordinator

(Permanent:Menlyn Maine, Pretoria)

About Our Client

They are on a mission to improve the global financial ecosystem by enabling banks and corporates to offer innovative financial solutions that benefit society. Integrity, tenacity, learning, enabling and agility are our core values, and we've served our customers and partners for more than 23 years.

About the Role:

• Our client is looking for a highly organized and people-oriented People & Culture Coordinator to help us build a strong foundation of accurate employee data, consistent processes, and exceptional people administration.
• This role is ideal for someone who enjoys creating order, maintaining accurate records, working with systems, and ensuring that every detail is looked after.
• The successful candidate will play a key role in maintaining employee information within PaySpace and supporting the day-to-day administration of the People & Culture function.
• Working closely with the Head of People & Culture, this person will help ensure employee records, documentation, reporting information, and people processes remain accurate, compliant, and up to date.
• This is an excellent opportunity for an early-career HR professional who wants to deepen their experience in a growing fintech business while learning from an experienced People & Culture leader.

Purpose of the Role:

• The purpose of this role is to support Our Client in creating and maintaining a single, accurate source of employee information through PaySpace and related People & Culture administration practices.
• The People & Culture Coordinator will be responsible for the accurate administration of employee data, records, documents and changes, while ensuring that key People & Culture processes are followed consistently and stored correctly.

Key Responsibilities:

Employee Administration

• Maintain accurate employee records throughout the employee lifecycle.

• Process employee changes such as appointments, salary increases, promotions, transfers and terminations.

• Prepare and maintain employment-related documentation and employee correspondence.

• Assist with onboarding and offboarding administration.

• Ensure all employee records are complete, accurate and appropriately stored.

PaySpace Administration

• Maintain employee information within PaySpace accurately and timeously.

• Capture and update employee data, reporting lines, job information and other relevant employee details.

• Support payroll-related administrative processes where required.

• Assist with maintaining organisational structures and employee reporting information in PaySpace.

• Perform regular data checks and identify discrepancies for correction.

Records and Data Management

• Ensure employee documentation is correctly filed, stored and maintained.

• Maintain document control and record-keeping standards across People & Culture records.

• Assist in building a single, trusted source of employee information.

• Support data clean-up and data-quality initiatives.

• Handle confidential employee information with discretion and professionalism.

Reporting and Coordination Support

• Prepare routine HR and employee data reports as required.

• Support Employment Equity, training and compliance reporting requirements by ensuring records are accurate and available.

• Assist with maintaining organisational charts and employee information records.

• Track and maintain learning and development records.

• Support the Head of People & Culture with administrative information needed for skills gap identification and people planning.

Process Coordination

• Help ensure People & Culture processes are followed consistently.

• Monitor outstanding administrative actions and follow up where required.

• Support ongoing improvements to administration practices and record management.

• Keep information organised, updated and stored where it should be.

• Escalate gaps, inconsistencies or risks to the Head of People & Culture.

Important Scope Clarification

• The Head of People & Culture will remain responsible for staff grievances, formal employee relations processes, HR frameworks, and complex people matters.
• This role exists to hold the administration together, keep the data accurate, coordinate processes, and ensure that the underlying People & Culture information is reliable and well managed.

Minimum Requirements:

• Degree or Diploma in Human Resources, Industrial Psychology, Business Administration, or a related field.

• Approximately 2-3 years' experience in HR administration, People Operations, or a similar role.

• Essential: practical working experience with PaySpace.

• Strong Microsoft Office skills, especially Excel.

• Experience handling confidential employee information.

• Strong administrative, organisational and follow-through skills.

What Will Make You Successful?

You are someone who:

• Loves organisation, structure and administration.

• Gets satisfaction from keeping information accurate and up to date.

• Notices when details do not look right and follow through to correct them.

• Enjoy working with data, systems and employee records.

• Is reliable, accountable and consistent.

• Is approachable, kind and professional.

• Builds trust easily with colleagues.

• Is comfortable working with confidential information.

• Take pride in doing things properly.

Cultural Fit

Technical skills are important, but attitude matters just as much. We are looking for someone who naturally demonstrates the Our Client qualities:

• Ownership: Takes responsibility, follows through, and treats detail as important
• Solution - Driven Thinking: Focuses on what can be done and helps move processes forward.
• Continuous Learning: Wants to grow, improve and build stronger people administration capability.
• Team – First Collaboration: Supports colleagues and contributes positively to the wider team.

Experience Level:

• Junior to early-career HR professional, approximately 2-3 years' relevant experience

Personal Attributes:

• Strong administrative, analytical, and communication skills.
• Good stress and time management.
• Target-oriented, decision-making, and problem-solving skills.
• Attention to detail, focus, dedication, and ethics.
• Responsible and Accountable.