People & Culture Data Coordinator (PaySpace)

Belay Talent Solutions; Pretoria; On-site; ZAR 230,000 - 320,000; Full time

Job summary

Belay Talent Solutions in Pretoria is seeking a detail-focused People & Culture Coordinator to manage accurate employee data, records and administration. You will work closely with the Head of People & Culture to ensure compliant processes and timely updates.

This role focuses on PaySpace administration, data quality, onboarding/offboarding support, and reporting. Ideal for an early-career HR professional ready to deepen experience in a fintech-related environment while building reliable People

Qualifications

• Degree or Diploma in Human Resources, Industrial Psychology, Business Administration, or a related field.
• Approximately 2-3 years' experience in HR administration, People Operations, or a similar role.
• Essential: practical working experience with PaySpace.
• Strong Microsoft Office skills, especially Excel.
• Experience handling confidential employee information.

Responsibilities

• Maintain accurate employee records throughout the employee lifecycle.
• Process employee changes such as appointments, salary increases, promotions, transfers and terminations.
• Prepare and maintain employment-related documentation and employee correspondence.
• Assist with onboarding and offboarding administration.
• Ensure all employee records are complete, accurate and appropriately stored.
• Maintain employee information within PaySpace accurately and timeously.
• Capture and update employee data, reporting lines, job information and other relevant employee details.
• Support payroll-related administrative processes where required.
• Assist with maintaining organisational structures and employee reporting information in PaySpace.
• Perform regular data checks and identify discrepancies for correction.
• Ensure employee documentation is correctly filed, stored and maintained.
• Maintain document control and record-keeping standards across People & Culture records.
• Assist in building a single, trusted source of employee information.
• Support data clean-up and data-quality initiatives.
• Handle confidential employee information with discretion and professionalism.
• Prepare routine HR and employee data reports as required.
• Support Employment Equity, training and compliance reporting requirements by ensuring records are accurate and available.
• Assist with maintaining organisational charts and employee information records.
• Track and maintain learning and development records.
• Support the Head of People & Culture with administrative information needed for skills gap identification and people planning.
• Help ensure People & Culture processes are followed consistently.
• Monitor outstanding administrative actions and follow up where required.
• Support ongoing improvements to administration practices and record management.
• Keep information organised, updated and stored where it should be.
• Escalate gaps, inconsistencies or risks to the Head of People & Culture.

Skills

Excel

Administrative

Data accuracy

Confidentiality

Education

Degree or Diploma in HR/Related

Tools

PaySpace

Job description

Belay Talent Solutions in Pretoria is seeking a detail-focused People & Culture Coordinator to manage accurate employee data, records and administration. You will work closely with the Head of People & Culture to ensure compliant processes and timely updates.

This role focuses on PaySpace administration, data quality, onboarding/offboarding support, and reporting. Ideal for an early-career HR professional ready to deepen experience in a fintech-related environment while building reliable People