Payroll Assistant

OttoBauthentic; Stellenbosch; On-site; ZAR 180,000 - 300,000; Full time

Job summary

OttoBauthentic in Stellenbosch is seeking a Payroll Assistant with strong administrative and communication skills in English and Afrikaans to join our team. You will help manage monthly payroll, leave administration and HR records in a fast-paced environment.

The ideal candidate has 2+ years in payroll, experience with systems such as SAGE VIP or PaySpace, and a relevant degree. You will handle payroll queries, statutory submissions and maintain confidential data while supporting auditors and

Qualifications

• 2+ years' experience in Payroll Assistant role.
• Knowledge and experience in African country payroll administration.
• Working knowledge of payroll systems (SAGE VIP, PeopleSoft, PaySpace).
• Ability to follow instructions and maintain confidentiality.

Responsibilities

• Update salary list, schedule and payroll for new employees, resignations, on a monthly/weekly basis
• Assist with fortnightly/monthly payroll processes such as updating reports, checking and reconciling
• Assist with processing and facilitating annual increase and bonus payments
• Process other financial compensations or deductions (casuals, staff loans, commissions etc.)
• Handle payroll related queries (SARS queries, leave and salary administration queries etc.)
• Leave management
• SARS EMP501 bi-annual and annual submissions ensure compliance with statutory regulations
• Process workman’s compensation submissions and payments annually
• Maintaining accurate payroll and employee records by ensuring all documents are filed timeously
• Pension fund, provident fund and medical insurance schedule administration
• Processing of maternity leave salaries & documentation for Department of Labour
• Quarterly STATSSA reporting
• COIDA registration, submissions, payments and compliance
• Remuneration and benefit reporting in meetings to management
• Assist external auditors with payroll audit queries, taking ownership of payroll accounting deliverables

Skills

Payroll systems knowledge

English & Afrikaans communication

Attention to detail

Multitasking

Education

Human Resources Management degree

Industrial Psychology degree

Financial or Commercial degree

Tools

MS Excel (VLOOKUPs, pivot tables)

PaySpace

SAGE VIP

PeopleSoft

Job description

We are looking for a Payroll Assistant with outstanding administrative, communication skills in both English and Afrikaans as well as interpersonal skills to join our team. The ideal candidate would be a conceptual thinker with superb organisational and time management skills, who is also reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment.

KEY RESPONSIBILITES:

PAYROLL:

• Update salary list, schedule and payroll for new employees, resignations, on a monthly/weekly basis
• Assist with fortnightly/monthly payroll processes such as updating reports, checking and reconciling
  • Assist with processing and facilitating annual increase and bonus payments
  • Process other financial compensations or deductions (casuals, staff loans, commissions etc.)
  • Handle payroll related queries (SARS queries, leave and salary administration queries etc.)
  • Leave management
  • SARS EMP501 bi-annual and annual submissions ensure compliance with statutory regulations
  • Process workman’s compensation submissions and payments annually
  • Maintaining accurate payroll and employee records by ensuring all documents are filed timeously
  • Pension fund, provident fund and medical insurance schedule administration
  • Processing of maternity leave salaries & documentation for Department of Labour
  • Quarterly STATSSA reporting
  • COIDA registration, submissions, payments and compliance
  • Remuneration and benefit reporting in meetings to management
  • Assist external auditors with payroll audit queries, taking ownership of payroll accounting deliverables

HR ADMINISTRATION:

• Maintaining records of employee data in both paper and the database and ensure all employment requirements are met
• Filing & scanning of employee documentation (promoting a paperless environment)
• Ensuring that Pension fund, Provident fund & Medical insurance documentation are up to date
• Assisting with the onboarding process
• Ad-Hoc HR functions

QUALIFICATIONS AND EXPERIENCE REQUIRED:

• Human Resources Management degree / Industrial Psychology degree / Financial or Commercial degree will be advantageous
• Working knowledge of payroll systems. (SAGE VIP, People Soft, PaySpace etc.)
• Knowledge and experience in African country payroll administration
• Minimum 2 years' experience in a Payroll Assistant role

OTHER REQUIREMENTS:

• Analytical with good math skills
• Strong communication skills in English and Afrikaans
• Ability to handle and prioritise multiple tasks and meet all deadlines
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent attention to detail
• Ability to work accurately and efficiently
• Proficient in using MS Excel (V-lookups, pivot tables and graphs)
• PaySpace knowledge will be advantageous