Payroll Officer

Medipost; Pretoria; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Medipost Holdings is seeking a Payroll Officer to ensure accurate and timely processing of all payroll activities in line with SOPs and payroll processes. The role covers day‑to‑day payroll operations, system administration, payroll support, and general duties as assigned.

The position involves batch imports, manual processing, transfers, terminations, and InfoSlips/payslip management across multiple entities. A relevant degree or diploma and 1–2 years of VIP Premier experience are preferred.

Qualifications

• 1–2 years of work experience in VIP Premier.
• Familiarity with Premier HR, InfoSlips, and ESS is preferred.
• Excel knowledge for payroll calculations and reporting.
• Basic knowledge of employment laws and payroll processing.

Responsibilities

• Ensure payroll data is captured accurately: personal information, inception date, salary, leave allocations, and contract hours.
• Perform batch imports and reconcile data using the Batch Import Tool.
• Process pro‑rata salaries and manual adjustments for non-batch items.
• Manage transfers and terminations in VIP Payroll and Premier HR.
• Extract InfoSlips exports and manage payslips for multiple entities.

Skills

Attention to detail

Customer service

Education

Relevant degree or diploma

Tools

VIP Premier

Premier HR

InfoSlips

ESS

Excel

Job description

The primary payroll objective of this position is to ensure that all aspects of Medipost payroll are processed in accurate and timely manner in accordance with the SOP’s and Payroll processes. The Payroll Officer is responsible for day-to-day payroll operations, payroll system administration, payroll support and any other general functions assigned.

Job Description

• All information is captured correctly: Personal Information, inception date, salary, leave allocation, job specific information, contract hours, qualification/s, pension fund if applicable.
• Methods to be linked correctly.
• Pro-rata salaries to be calculated with the Pro-rata Calculator.
• Printing the New Employee report from VIP, stamp and sign.
• Loading NBCRFI employees on NBCRFI website as well as RFLIPF website.
• Loading permanent employees (excluding NBCRFI) on the Sanlam Website.
• Submitting the file to the Payroll Manager to check.

Batch Imports

• Preparations of Batch Imports such as but not limited to: Pharmacy Accounts, Bayport Loans, PSSA and SAPC, Canteen, Telephone Accounts, Overtime.
• Importing of information with the Batch Import Tool.
• Sharing import data with Payroll Manager for reconciliation of information.

Manual Processing

• Quality Checks of Pro-rata Calculations for Compensation Adjustments.
• Earnings or Deductions that cannot be processed through a batch import to be accurately processed manually such as but not limited to: Advances, Compensation Adjustments and Addendums, Garnishee, ITA88, NBCRFI Leave, Unpaid Leave, Risk Management Overtime and Allowances, Maternity Leave.
• Assistance with the Early Pay List for salaries that is on hold.
• Submitting the payroll processing to the Payroll Manager to check.

Transfers

• Ensuring that no other user is in the VIP Payroll system before actioning the transfer.
• Transferring the Employee record between companies with 2 IRP5’s.
• Clearing the Payslip Screen of the Old Company or calculating the salary pro‑rate if applicable.
• Clearing the methods on the old record.
• Updating ESS in accordance with the New VIP code.
• Transferring the record on Premier HR.
• Sharing a confirmation e‑mail with all the relevant parties and line manager to inform them of the new employee code.
• Printing the relevant screens from VIP Payroll and sharing the processing with the Payroll Manager to check.

Terminations

• Quality check of Leave Recons for HRBP’s before submitting termination packs.
• Terminating the correct employee record with the correct date, reason, leave pay, and deductions.
• Calculating the salary pro‑rate with the pro‑rate calculator if applicable.
• Unlinking all the methods.
• Printing the payslip screen and indicating the processing done.
• Submitting the termination pack to the Payroll Manager to check.

Infoslips / Payslips

• Extracting the InfoSlips exports from Premier Payroll.
• Uploading the zipped folders.
• Running a trial run to confirm the data is correct.
• Schedule a life run.
• Extracting the soft copies payslips of all the different branches for the different entities.
• Dropping the payslips on the O‑drive for the HRBP’s to assist with enquiries.
• Share confirmation e‑mail with the HRBP’s that the payslips are available for enquiries.
• Assisting with queries arising from the InfoSlips.

Monthly Reports

• Pensioners Report (next 6 months including current month).
• AEL (Active Employee List).
• BEE AEL.
• Annual & accumulative Leave potentially lost.
• Maternity Leave Report and processing.
• Company Vehicles.
• Invites for BI for WFH and Telephone Staff account reports.
• Withdrawal terminations Sanlam claims.
• Garnishee confirmation.
• Terminations previous month, leave payout processing.
• Negative Net Previous Month Terminations.
• Month End reports to be generated and shared with the relevant parties which include but are not limited to:
  • Pharmacy Accounts (Finance).
  • MANCO / EXCO Report.
  • Terminations Report ER.
  • Union Report Finance.
  • Union Report ER.
  • Union Name List Report and POP.
  • Bayport Reconciliation and EFT.
  • Affinity Health Reconciliation and EFT’s.

Qualification

• Relevant Degree or Diploma.

Experience

• 1 – 2 Years Work related experience in VIP Premier.

Training required

• VIP Premier Payroll knowledge.
• Premier HR knowledge.
• InfoSlips knowledge.
• ESS knowledge.
• Excel.
• Basic Conditions of Employment knowledge.
• Basic Payroll knowledge.

Key Behaviour Areas

• Personnel and Human Resources.
• Knowledge of principles and procedures for payroll and benefit systems.

Customer and Personal Service

• Knowledge of principles and processes for providing customer and personal services. High attention to detail.

Law and Government

• Knowledge of relevant legislation pertaining to payroll.

Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions. Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace.