Payroll Administrator (YES Program) 12 Months Contract

Medipost; Pretoria; On-site; ZAR 89,000 - 134,000; Full time

Job summary

Medipost Pharmacy, Pretoria, is seeking a Payroll Administrator (YES Program) for a 12-month fixed-term contract. The role involves filing, scanning, manual payroll processing, QA of leave recons, and ESS support within a busy HR team.

The ideal candidate has a HR-related degree or diploma and 1–2 years’ payroll experience with VIP Premier. The position is based in Gezina, Pretoria, and includes a stipend with transport allowance. Apply by 27 August 2026.

Qualifications

• Degree/Diploma in Human Resource Management or equivalent qualification.
• 1–2 years work experience in payroll administration or VIP Premier.
• Strong attention to detail and accuracy in processing payrolls.
• Excellent communication and customer service skills.

Responsibilities

• Maintain payroll processing files with accurate labeling and filing.
• Scan payroll documents and save per employee code for monthly checks.
• Prepare and process manual payroll items when batch imports aren’t possible.
• Perform quality checks on leave recons and update Premier HR movements.
• Support ESS users, respond to payroll queries, and assist HRBPs as needed.
• Assist with month-end reporting and ad hoc payroll tasks.

Skills

Attention to detail

Customer service

Payroll administration

Education

Degree/Diploma in Human Resource Management

Tools

VIP Premier

Job description

Payroll Administrator (YES Program) 12 Months Contract

Listing reference: medip_001796

Listing status: Online

Apply by: 27 August 2026

Position summary

Industry: Pharmaceutical Sector

Job category: Payroll

Contract: Fixed Term Contract

Remuneration: Stipend and Transport Allowance

EE position: Yes

Introduction

Medipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team in a capacity of a Payroll Administrator (YES Program). The successful individual will be placed in Pretoria (Gezina).

MAIN RESPONSIBILITIES:

1.FILING AND FILE LABELING

• Filing all processing under the correct file label, split between earnings and deductions.
• Labelling the Payroll Files once all filing is up to date
• Payroll filing to be filed daily to ensure that all processing is placed on record.
• Metro Filing Payroll files older than 5 years, annually.

2. SCANNING

• Assisting to scan all Payroll Processing for Checks daily.
• Saving the scanned documents per employee code on the Payroll Drive for the Monthly Payroll checks.

3. COPIES

• Making copies of all Payroll Processing which includes but are not limited to New Employee Files, Terminations, Compensation Adjustments and Addendums
• Updating the Support office Document Payroll Book.
• Sharing the copies with Support for filing

4. MANUAL PROCESSING

• Earnings or Deductions that cannot be processed through a batch import to be accurately processed manually such as but not limited to: AOD’s, Traffic Fines, Bank Details, Parking, Union, Uniform.
• Submitting the payroll processing to the Payroll Manager to check.

5. QA OF LEAVE RECONS

• Quality Check of the Leave Recons done by the HRBPs for termination pay out or Leave Balance Enquiry

6. PREMIER HR MAINTENANCE

• Linking new employees to Premier HR
• Updating Internal Movements
• Removing Terminations

7. ESS SUPPORT

• Creating Workflow groups as needed.
• Removing Terminations
• Registration of employees on request
• Resetting passwords on request
• Unblocking ESS accounts on request
• Assisting HRBP’s with enquiries they cannot resolve
• Approval of Personal and Family Changes on ESS

8. ECO TIME REPORT LEAVE REPORTS

• Preparing the 2 weekly Eco-Time Report and sharing with the HRBP’s to share with the reporting Line Managers.
• Sharing the exclusion list of employee numbers that is no longer on the AEL, but reflects on the ECO-Time Report, to the relevant support team.
• Preparing the monthly TNA report for QA & Training and assisting with the QA investigation meeting.

9. PAYROLL SUPPORT

• Assisting the HRBP’s and Employees with ESS queries.
• Daily telephone and e-mail support on any Payroll related query.

10. PAYROLL CHECKS

• Monthly parking reconciliation

11. MONTH END REPORTING

• Sundries, Advance, Traffic Fines report to be shared with Finance
• Access Card report to be shared with HR Manager
• Union Report and EFT’s to be shared with Finance.
• Union Name lists and proof of payments to be shared with Unions

12. AD HOC DUTIES

• Assisting when a Payroll Officer is on leave and there is an overflow of workload.
• Any other Ad hoc Request from time to time.

Qualifications:

Degree/Diploma in Human Resource Management or equivalent qualification

Experience:

1- 2 Years work related experience in VIP Premier

(Key Behaviour Areas)

• Personnel and Human Resources

Passion to learn more regarding Human Resources and Payroll Management

• Customer and Personal Service

Knowledge of principles and processes for providing customer and personal services. High attention to detail.

• Law and Government

Passion to learn regarding legislation for payroll.

“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions” Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace”

Closing Statement:

“We are committed to building a team that represents a variety of backgrounds, prospectives and skills, the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful”

“MediPost Holdings does not charge any fees at any stage of the recruitment process. Applicants are advised to be vigilant against fraudulent recruitment activities. Under no circumstances should any payment be made to secure a job offer with Medipost”